Business phone system for exam preparation and tutoring services

Exam preparation and tutoring services in the United States

County Business Patterns counted 9,820 exam preparation and tutoring services in the U.S. in 2023 (NAICS 611691, Exam Preparation and Tutoring). They employed 108,755 people in mid-March and paid $3.0 billion in annual payroll. The average establishment has 11.1 employees. That is 2.9 establishments for every 100,000 residents.

California has the most (2,021), followed by Texas (880), New York (878), and Florida (713). Relative to population, District of Columbia leads with 6.1 per 100,000 residents, and North Dakota has the fewest at 0.5.

Why the phone matters for exam preparation and tutoring services

Tutoring centers handle enrollment calls, scheduling and parent updates, with peaks before exams and school terms. Parents call several centers when looking for help.

Calls exam preparation and tutoring services commonly handle:

• A parent calls about SAT preparation.
• A student calls to reschedule a session.
• A parent calls about progress.
• The center calls a parent about a schedule change.
• A school counselor calls with a referral.

Texting and after-hours calls

Centers text session reminders.

Parents often call in the evening after work.

How big exam preparation and tutoring services are

46.9% of U.S. exam preparation and tutoring services with employees had fewer than five people in March 2023. 67.2% had fewer than ten. Most phone decisions in this industry are made for small teams, where one shared number and sensible routing matter more than a desk phone per person.

Exam preparation and tutoring services by state

Establishment counts for the 51 states (and DC) where Census published a figure, with the rate per 100,000 residents.

Largest metro areas for exam preparation and tutoring services

Census published tutoring center counts for 270 metro and micropolitan areas. The 25 largest:

Phone system pricing for an 11-person tutoring center

The average U.S. tutoring center has 11.1 employees, so the comparison uses an 11-person team. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 11 users on RingCentral RingEX Core cost $330.00 a month and 11 on Ooma Office Pro cost $274.45. Callata comes to $219.00 a month for 11 users ($99 a month with 5 users included, then $20 per additional user), below both.

Over a year, that is $1,332 less than RingCentral for a tutoring center in the U.S. of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.

How Callata works for exam preparation and tutoring services

Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.

Texting from a local number requires carrier registration (10DLC), a one-time $49 fee. Porting an existing number is free.

AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.