CallataGuidesBusiness phone system for exam preparation and tutoring services in New York, NY-NJ
Exam preparation and tutoring services in the New York-Newark-Jersey City, NY-NJ metro area: 1,172 establishments in 2023, the local area codes, and what phone service costs a 12-person team.
- Establishments
- 1,172CBP 2023
- Employees
- 13,488mid-March 2023
- Per 100k residents
- 5.9U.S. 2.9
- Rank
- 1st of 270areas by count
How many exam preparation and tutoring services are in New York, NY-NJ?
There were 1,172 exam preparation and tutoring services in the New York-Newark-Jersey City, NY-NJ metro area in 2023, according to Census County Business Patterns (NAICS 611691, Exam Preparation and Tutoring). Together they reported 13,488 mid-March employees and $358.1 million of payroll for the year. That ranks 1st of the 270 metro and micropolitan areas where Census published a count for this industry.
With 19.9 million residents in the Census 2024 estimate, that is 5.9 exam preparation and tutoring services per 100,000 people, 103.6% above the national rate of 2.9. Establishments average 11.5 employees, 3.9% above the U.S. average of 11.1. Payroll per employee comes to $26,550, 4.2% below the national $27,718.
| Measure | New York, NY-NJ | New York | United States |
|---|---|---|---|
| Establishments | 1,172 | 878 | 9,820 |
| Mid-March employees | 13,488 | 8,902 | 108,755 |
| Annual payroll | $358,110,000 | $261,332,000 | $3,014,523,000 |
| Employees per establishment | 11.5 | 10.1 | 11.1 |
| Payroll per employee | $26,550 | $29,357 | $27,718 |
| Establishments per 100,000 residents | 5.9 | 4.4 | 2.9 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Establishment size: exam preparation and tutoring services in New York, NY-NJ
Of the exam preparation and tutoring services in New York, NY-NJ that had employees in March 2023, 52.6% had fewer than five (the U.S. share is 46.9%). 71.4% had fewer than ten. Small teams usually share the phone: the person who answers is often also serving a customer or doing the job, which is when calls get missed.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 616 | 52.6% | 46.9% |
| 5–9 employees | 219 | 18.7% | 20.3% |
| 10–19 employees | 191 | 16.3% | 20.0% |
| 20–49 employees | 117 | 10.0% | 10.4% |
| 50 or more employees | 27 | 2.3% | 2.3% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Calls a tutoring center in New York, NY-NJ has to catch
Tutoring centers handle enrollment calls, scheduling and parent updates, with peaks before exams and school terms. Parents call several centers when looking for help. That holds for exam preparation and tutoring services in New York, NY-NJ as much as anywhere.
Calls a tutoring center in New York, NY-NJ might handle in a typical week include:
- A student calls to reschedule a session.
- A school counselor calls with a referral.
- A parent calls about progress.
After-hours calls
Parents often call in the evening after work.
Callata transcribes voicemail and triages it for urgency, so the first callback in the morning can go to the caller who needs it most.
What a phone system costs a tutoring center in New York, NY-NJ
The average tutoring center in New York, NY-NJ has 11.5 employees, so a 12-person team is a reasonable benchmark. Priced per seat, 12 users would run $360.00 a month on RingCentral RingEX Core and $299.40 on Ooma Office Pro (month-to-month list prices, checked September 28, 2026). On Callata the same 12 people cost $239.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $1,452. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $239.00 | $2,868.00 |
| Quo (Starter) | $19.00 per user | $228.00 | $2,736.00 |
| Nextiva (Core) | $23.00 per user | $276.00 | $3,312.00 |
| Ooma (Office Pro) | $24.95 per user | $299.40 | $3,592.80 |
| Dialpad (Standard) | $27.00 per user | $324.00 | $3,888.00 |
| RingCentral (RingEX Core) | $30.00 per user | $360.00 | $4,320.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Getting a local number in New York, NY-NJ
NANPA records place the exchanges of the area's named cities and towns in 8 area codes. 201 has the most, with 761 of 3,908 exchanges (19%). Callata's plan includes up to 3 local numbers; you can pick them in the area codes your families recognize, subject to carrier inventory, or port the number you already have for free.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 201 | 761 | Eastern | 1947 | 551 |
| 732 | 742 | Eastern | 1997 | 848 |
| 973 | 643 | Eastern | 1997 | 862 |
| 908 | 536 | Eastern | 1990 | none |
| 631 | 341 | Eastern | 1999 | 934 |
| 862 | 320 | Eastern | 2001 | 973 |
| 551 | 296 | Eastern | 2001 | 201 |
| 848 | 269 | Eastern | 2001 | 732 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
Setting up Callata for a tutoring center in New York, NY-NJ
Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.
If you already have a number in New York, NY-NJ, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Frequently asked questions
How many exam preparation and tutoring services are there in New York, NY-NJ?
Census County Business Patterns counted 1,172 exam preparation and tutoring services in the New York-Newark-Jersey City, NY-NJ metro area in 2023. They employed 13,488 people in mid-March.
What does a business phone system cost for a 12-person tutoring center?
At month-to-month list prices checked September 28, 2026, 12 users cost $360.00 a month on RingCentral RingEX Core and $299.40 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $239.00.
What area code should a tutoring center in New York, NY-NJ use?
Area code 201 has the most assigned exchanges among the area's named places, followed by 732 and 973. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a tutoring center?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.