Business phone system for nonresidential property managers in Florida

How many nonresidential property managers operate in Florida

County Business Patterns counts 1,704 establishments in Florida classified as Nonresidential Property Managers (NAICS 531312) for 2023. They employed 13,474 people in mid-March and reported $882.5 million in annual payroll. That is the 2nd highest count among the 51 states and DC with published figures. Nonresidential property managers make up 0.26% of the 645,575 business establishments in the state.

Per 100,000 residents (2024 estimate) Florida has 7.3 nonresidential property managers, 37.2% above the national rate of 5.3. The average establishment has 7.9 employees against 9.5 nationally. Payroll per employee is $65,496, 27.0% below the U.S. figure of $89,718.

Where nonresidential property managers in Florida are concentrated

Census published commercial property management company counts for 22 metro or micropolitan areas that include part of Florida. The largest is Miami, FL, with 792 establishments. Single-state metro and micropolitan areas account for 99% of the statewide total; the rest are outside any published area or in areas Census suppressed.

Team sizes at nonresidential property managers in Florida

73.3% of Florida's nonresidential property managers with employees had fewer than five people in March 2023, compared with 65.8% nationally. 86.9% had fewer than ten. At that size the phone is shared, so routing (who rings, when, and what happens after hours) matters more than the number of desk phones.

Calls a commercial property management company in Florida has to catch

Commercial property managers coordinate tenants, building engineers and vendors across one or several buildings. Tenants expect quick answers about access, HVAC and maintenance during business hours.

A few of the calls that come in to nonresidential property managers in Florida:

• A prospective tenant's broker calls about vacancy.
• A tenant calls about HVAC in a suite.
• Security calls about an alarm.

What nonresidential property managers text about

Managers text tenants about planned shutdowns and access changes.

Texting from a local number in Florida requires carrier registration (10DLC), a one-time $49 fee on Callata.

What a phone system costs a commercial property management company in Florida

Nonresidential property managers in Florida average 7.9 employees, so the comparison uses an 8-person team. On a per-user plan that headcount sets the bill: $199.60 a month on Ooma Office Pro or $240.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata comes to $159.00 a month for 8 users ($99 a month with 5 users included, then $20 per additional user), below both.

Over a year, that is $972 less than RingCentral for a commercial property management company in Florida of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.

Area codes in Florida

Florida has 23 geographic area codes in service according to NANPA. Callata includes up to 3 local numbers, so a commercial property management company can hold a number in more than one of them.

How Callata works for nonresidential property managers in Florida

Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.

Porting a number you already use in Florida is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.

AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.