CallataGuidesBusiness phone system for nonresidential property managers in Orlando, FL
Nonresidential property managers in the Orlando-Kissimmee-Sanford, FL metro area: 196 establishments in 2023, the local area codes, and what phone service costs a 23-person team.
- Establishments
- 196CBP 2023
- Employees
- 4,423mid-March 2023
- Per 100k residents
- 6.7U.S. 5.3
- Rank
- 18th of 401areas by count
The commercial property management company market in Orlando, FL
The Census Bureau's 2023 County Business Patterns lists 196 establishments classified as Nonresidential Property Managers (NAICS 531312) in the Orlando-Kissimmee-Sanford, FL metro area. Together they reported 4,423 mid-March employees and $186.5 million of payroll for the year. That ranks 18th of the 401 metro and micropolitan areas where Census published a count for this industry.
With 2.9 million residents in the Census 2024 estimate, that is 6.7 nonresidential property managers per 100,000 people, 25.5% above the national rate of 5.3. Establishments average 22.6 employees, 138.7% above the U.S. average of 9.5. Payroll per employee comes to $42,172, 53.0% below the national $89,718.
| Measure | Orlando, FL | Florida | United States |
|---|---|---|---|
| Establishments | 196 | 1,704 | 18,068 |
| Mid-March employees | 4,423 (moderate noise) | 13,474 | 170,788 |
| Annual payroll | $186,527,000 | $882,488,000 | $15,322,741,000 |
| Employees per establishment | 22.6 | 7.9 | 9.5 |
| Payroll per employee | $42,172 | $65,496 | $89,718 |
| Establishments per 100,000 residents | 6.7 | 7.3 | 5.3 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big nonresidential property managers in Orlando, FL are
Of the nonresidential property managers in Orlando, FL that had employees in March 2023, 75.3% had fewer than five (the U.S. share is 65.8%). 86.1% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 146 | 75.3% | 65.8% |
| 5–9 employees | 21 | 10.8% | 16.5% |
| 10–19 employees | 11 | 5.7% | 9.3% |
| 20–49 employees | 9 | 4.6% | 5.4% |
| 50 or more employees | 7 | 3.6% | 3.0% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What nonresidential property managers in Orlando, FL use the phone for
Commercial property managers coordinate tenants, building engineers and vendors across one or several buildings. Tenants expect quick answers about access, HVAC and maintenance during business hours.
Typical inbound and outbound calls for nonresidential property managers in Orlando, FL:
- Security calls about an alarm.
- The manager calls tenants about planned maintenance.
- A prospective tenant's broker calls about vacancy.
Calls after closing time
Building emergencies need an after-hours path to an on-call engineer.
With business-hours routing, calls after closing can go to transcribed voicemail or an optional AI receptionist instead of ringing an empty room.
What a phone system costs a commercial property management company in Orlando, FL
The average commercial property management company in Orlando, FL has 22.6 employees, so a 23-person team is a reasonable benchmark. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 23 users on RingCentral RingEX Core cost $690.00 a month and 23 on Ooma Office Pro cost $573.85. On Callata the same 23 people cost $459.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $2,772. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $459.00 | $5,508.00 |
| Quo (Starter) | $19.00 per user | $437.00 | $5,244.00 |
| Nextiva (Core) | $23.00 per user | $529.00 | $6,348.00 |
| Ooma (Office Pro) | $24.95 per user | $573.85 | $6,886.20 |
| Dialpad (Standard) | $27.00 per user | $621.00 | $7,452.00 |
| RingCentral (RingEX Core) | $30.00 per user | $690.00 | $8,280.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Which area code to use in Orlando, FL
NANPA records place the exchanges of the area's named cities and towns in 4 area codes. 407 has the most, with 737 of 1,235 exchanges (60%). Callata's plan includes up to 3 local numbers; you can pick them in the area codes your tenants and owners recognize, subject to carrier inventory, or port the number you already have for free.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 407 | 737 | Eastern | 1988 | 321, 689 |
| 689 | 220 | Eastern | 2019 | 321, 407 |
| 321 | 140 | Eastern | 1999 | none |
| 352 | 138 | Eastern | 1995 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
What nonresidential property managers in Orlando, FL get with Callata
Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.
If you already have a number in Orlando, FL, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Frequently asked questions
How many nonresidential property managers are there in Orlando, FL?
Census County Business Patterns counted 196 nonresidential property managers in the Orlando-Kissimmee-Sanford, FL metro area in 2023. They employed 4,423 people in mid-March.
What does a business phone system cost for a 23-person commercial property management company?
At month-to-month list prices checked September 28, 2026, 23 users cost $690.00 a month on RingCentral RingEX Core and $573.85 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $459.00.
What area code should a commercial property management company in Orlando, FL use?
Area code 407 has the most assigned exchanges among the area's named places, followed by 689 and 321. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a commercial property management company?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.