Business phone system for residential property managers in Florida

How many residential property managers operate in Florida

Florida had 5,377 residential property managers in 2023, according to Census County Business Patterns (NAICS 531311, Residential Property Managers). They employed 55,358 people in mid-March and reported $2.7 billion in annual payroll. That is the 3rd highest count among the 51 states and DC with published figures. Residential property managers make up 0.83% of the 645,575 business establishments in the state.

Per 100,000 residents (2024 estimate) Florida has 23.0 residential property managers, 28.7% above the national rate of 17.9. The average establishment has 10.3 employees against 8.8 nationally. Payroll per employee is $48,936, 16.8% below the U.S. figure of $58,786.

Residential property managers by metro area in Florida

Census published residential property management company counts for 28 metro or micropolitan areas that include part of Florida. The largest is Miami, FL, with 1,848 establishments. Single-state metro and micropolitan areas account for 99% of the statewide total; the rest are outside any published area or in areas Census suppressed.

Team sizes at residential property managers in Florida

68.6% of Florida's residential property managers with employees had fewer than five people in March 2023, compared with 64.9% nationally. 86.9% had fewer than ten. At that size the phone is shared, so routing (who rings, when, and what happens after hours) matters more than the number of desk phones.

What residential property managers in Florida use the phone for

Property managers hear from tenants, owners, prospective renters and vendors, and maintenance calls can be urgent. Separating leasing calls from maintenance and routing emergencies after hours keeps small teams sane.

Calls a residential property management company in Florida might handle in a typical week include:

• An owner calls about a monthly statement.
• A plumber calls to confirm access to a unit.
• A prospective tenant calls to schedule a showing.

Texting tenants and owners

Managers text maintenance appointment windows, showing confirmations and rent reminders.

Texting from a local number in Florida requires carrier registration (10DLC), a one-time $49 fee on Callata.

Phone system pricing for a 10-person residential property management company

Residential property managers in Florida average 10.3 employees, so the comparison uses a 10-person team. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 10 users on RingCentral RingEX Core cost $300.00 a month and 10 on Ooma Office Pro cost $249.50. Callata comes to $199.00 a month for 10 users ($99 a month with 5 users included, then $20 per additional user), below both.

Over a year, that is $1,212 less than RingCentral for a residential property management company in Florida of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.

Area codes in Florida

Florida has 23 geographic area codes in service according to NANPA. Callata includes up to 3 local numbers, so a residential property management company can hold a number in more than one of them.

How Callata works for residential property managers in Florida

Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.

Porting a number you already use in Florida is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.

AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.