CallataGuidesBusiness phone system for residential property managers in Key West, FL
Residential property managers in the Key West-Key Largo, FL micropolitan area: 60 establishments in 2023, the local area codes, and what phone service costs a 4-person team.
- Establishments
- 60CBP 2023
- Employees
- 235mid-March 2023
- Per 100k residents
- 74.2U.S. 17.9
- Rank
- 150th of 740areas by count
Residential property managers in Key West, FL by the numbers
County Business Patterns counts 60 residential property managers (NAICS 531311, Residential Property Managers) in the Key West-Key Largo, FL micropolitan area for 2023. Together they reported 235 mid-March employees and $14.6 million of payroll for the year. That ranks 150th of the 740 metro and micropolitan areas where Census published a count for this industry.
With 80,908 residents in the Census 2024 estimate, that is 74.2 residential property managers per 100,000 people, 314.7% above the national rate of 17.9. Establishments average 3.9 employees, 55.6% below the U.S. average of 8.8. Payroll per employee comes to $62,179, 5.8% above the national $58,786.
| Measure | Key West, FL | Florida | United States |
|---|---|---|---|
| Establishments | 60 | 5,377 | 60,818 |
| Mid-March employees | 235 (moderate noise) | 55,358 | 536,933 |
| Annual payroll | $14,612,000 | $2,709,000,000 | $31,564,334,000 |
| Employees per establishment | 3.9 | 10.3 | 8.8 |
| Payroll per employee | $62,179 | $48,936 | $58,786 |
| Establishments per 100,000 residents | 74.2 | 23.0 | 17.9 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Team sizes at residential property managers in Key West, FL
Of the residential property managers in Key West, FL that had employees in March 2023, 81.4% had fewer than five (the U.S. share is 64.9%). 94.9% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 48 | 81.4% | 64.9% |
| 5–9 employees | 8 | 13.6% | 20.1% |
| 10–19 employees | 3 | 5.1% | 8.2% |
| 20–49 employees | not published | — | 4.2% |
| 50 or more employees | 0 | 0.0% | 2.6% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What residential property managers in Key West, FL use the phone for
Property managers hear from tenants, owners, prospective renters and vendors, and maintenance calls can be urgent. Separating leasing calls from maintenance and routing emergencies after hours keeps small teams sane.
Typical inbound and outbound calls for residential property managers in Key West, FL:
- A prospective tenant calls to schedule a showing.
- The manager calls a tenant about a late payment.
- A tenant calls about a leaking water heater.
After-hours calls
Maintenance emergencies happen at night, so after-hours routing to an on-call person is especially important here.
Business-hours routing in Callata sends calls to voicemail, a teammate's cell or an AI agent once the day ends, and voicemails arrive transcribed with an urgency flag.
What a phone system costs a residential property management company in Key West, FL
The average residential property management company in Key West, FL has 3.9 employees, so a 4-person team is a reasonable benchmark. Priced per seat, 4 users would run $120.00 a month on RingCentral RingEX Core and $99.80 on Ooma Office Pro (month-to-month list prices, checked September 28, 2026). On Callata the same 4 people cost $99.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $252. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $99.00 | $1,188.00 |
| Quo (Starter) | $19.00 per user | $76.00 | $912.00 |
| Nextiva (Core) | $23.00 per user | $92.00 | $1,104.00 |
| Ooma (Office Pro) | $24.95 per user | $99.80 | $1,197.60 |
| Dialpad (Standard) | $27.00 per user | $108.00 | $1,296.00 |
| RingCentral (RingEX Core) | $30.00 per user | $120.00 | $1,440.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
What residential property managers in Key West, FL get with Callata
Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.
If you already have a number in Key West, FL, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Frequently asked questions
How many residential property managers are there in Key West, FL?
Census County Business Patterns counted 60 residential property managers in the Key West-Key Largo, FL micropolitan area in 2023. They employed 235 people in mid-March.
What does a business phone system cost for a 4-person residential property management company?
At month-to-month list prices checked September 28, 2026, 4 users cost $120.00 a month on RingCentral RingEX Core and $99.80 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $99.00.
Can an AI receptionist answer calls for a residential property management company?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.