Business phone system for nursing care facilities in Florida

Nursing care facilities in Florida by the numbers

County Business Patterns counts 1,052 establishments in Florida classified as Nursing Care Facilities (Skilled Nursing Facilities) (NAICS 623110) for 2023. They employed 83,431 people in mid-March and reported $3.5 billion in annual payroll. That is the 3rd highest count among the 51 states and DC with published figures. Nursing care facilities make up 0.16% of the 645,575 business establishments in the state.

Per 100,000 residents (2024 estimate) Florida has 4.5 nursing care facilities, 15.5% below the national rate of 5.3. The average establishment has 79.3 employees against 78.7 nationally. Payroll per employee is $42,444, 4.6% below the U.S. figure of $44,479.

Where nursing care facilities in Florida are concentrated

Census published nursing care facility counts for 26 metro or micropolitan areas that include part of Florida. The largest is Miami, FL, with 288 establishments. Single-state metro and micropolitan areas account for 97% of the statewide total; the rest are outside any published area or in areas Census suppressed.

Team sizes at nursing care facilities in Florida

25.6% of Florida's nursing care facilities with employees had fewer than five people in March 2023, compared with 12.9% nationally. 28.4% had fewer than ten. At that size the phone is shared, so routing (who rings, when, and what happens after hours) matters more than the number of desk phones.

Why the phone matters for nursing care facilities in Florida

Skilled nursing facilities field admission inquiries, family calls and calls from hospitals and physicians, and each needs to reach a different department. Reliable routing keeps admission calls from waiting behind routine questions.

Typical inbound and outbound calls for nursing care facilities in Florida:

• A pharmacy calls to confirm medication orders.
• A family calls to schedule a care conference.
• A hospital discharge planner calls about an admission.

Business texting for nursing care facilities

Facilities text visiting updates and care-conference reminders to families.

Texting from a local number in Florida requires carrier registration (10DLC), a one-time $49 fee on Callata.

Callata vs. per-seat pricing for nursing care facilities in Florida

Nursing care facilities in Florida average 79.3 employees, so the comparison uses a 79-person team. Priced per seat, 79 users would run $2,370.00 a month on RingCentral RingEX Core and $1,971.05 on Ooma Office Pro (month-to-month list prices, checked September 28, 2026). Callata comes to $1,579.00 a month for 79 users ($99 a month with 5 users included, then $20 per additional user), below both.

Over a year, that is $9,492 less than RingCentral for a nursing care facility in Florida of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.

Area codes in Florida

Florida has 23 geographic area codes in service according to NANPA. Callata includes up to 3 local numbers, so a nursing care facility can hold a number in more than one of them.

How Callata works for nursing care facilities in Florida

Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.

Porting a number you already use in Florida is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.

AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.

Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.