Business phone system for physician practices in Indiana

How many physician practices operate in Indiana

Indiana had 3,462 physician practices in 2023, according to Census County Business Patterns (NAICS 621111, Offices of Physicians (except Mental Health Specialists)). They employed 70,545 people in mid-March and reported $7.5 billion in annual payroll. That is the 16th highest count among the 51 states and DC with published figures. Physician practices make up 2.2% of the 155,692 business establishments in the state.

Per 100,000 residents (2024 estimate) Indiana has 50.0 physician practices, 16.9% below the national rate of 60.2. The average establishment has 20.4 employees against 13.2 nationally. Payroll per employee is $106,631, in line with the U.S. figure of $105,652.

Physician practices by metro area in Indiana

Census published medical practice counts for 40 metro or micropolitan areas that include part of Indiana. The largest is Chicago, IL-IN, with 5,693 establishments (a multi-state area; its count covers every state it spans). Single-state metro and micropolitan areas account for 74% of the statewide total; the rest are outside any published area or in areas Census suppressed.

Team sizes at physician practices in Indiana

44.9% of Indiana's physician practices with employees had fewer than five people in March 2023, compared with 52.7% nationally. 63.7% had fewer than ten. At that size the phone is shared, so routing (who rings, when, and what happens after hours) matters more than the number of desk phones.

What physician practices in Indiana use the phone for

Physician offices field a steady stream of scheduling, prescription refill and test-result calls, and the same few staff members usually answer all of them. Routing calls to the right person and capturing clear messages keeps the waiting room and the phone lines moving.

Calls a medical practice in Indiana might handle in a typical week include:

• A patient calls to request a prescription refill.
• The office calls patients to confirm tomorrow's appointments.
• A patient calls asking whether lab results have arrived.

What physician practices text about

Practices typically text appointment reminders, arrival instructions and requests to call the office, keeping clinical details for secure channels.

Texting from a local number in Indiana requires carrier registration (10DLC), a one-time $49 fee on Callata.

Phone system pricing for a 20-person medical practice

Physician practices in Indiana average 20.4 employees, so the comparison uses a 20-person team. On a per-user plan that headcount sets the bill: $499.00 a month on Ooma Office Pro or $600.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata comes to $399.00 a month for 20 users ($99 a month with 5 users included, then $20 per additional user), below both.

Over a year, that is $2,412 less than RingCentral for a medical practice in Indiana of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.

Area codes in Indiana

Indiana has 8 geographic area codes in service according to NANPA. Callata includes up to 3 local numbers, so a medical practice can hold a number in more than one of them.

How Callata works for physician practices in Indiana

Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.

Porting a number you already use in Indiana is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.

AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.

Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.