CallataGuidesBusiness phone system for plumbing, heating and air-conditioning contractors in Key West, FL
Plumbing, heating and air-conditioning contractors in the Key West-Key Largo, FL micropolitan area: 66 establishments in 2023, the local area codes, and what phone service costs a 6-person team.
- Establishments
- 66CBP 2023
- Employees
- 365mid-March 2023
- Per 100k residents
- 81.6U.S. 32.7
- Rank
- 241st of 920areas by count
The plumbing and HVAC contractor market in Key West, FL
County Business Patterns counts 66 plumbing, heating and air-conditioning contractors (NAICS 238220, Plumbing, Heating, and Air-Conditioning Contractors) in the Key West-Key Largo, FL micropolitan area for 2023. Together they reported 365 mid-March employees and $19.7 million of payroll for the year. That ranks 241st of the 920 metro and micropolitan areas where Census published a count for this industry.
With 80,908 residents in the Census 2024 estimate, that is 81.6 plumbing, heating and air-conditioning contractors per 100,000 people, 149.5% above the national rate of 32.7. Establishments average 5.5 employees, 49.4% below the U.S. average of 10.9. Payroll per employee comes to $54,063, 26.6% below the national $73,693.
| Measure | Key West, FL | Florida | United States |
|---|---|---|---|
| Establishments | 66 | 9,353 | 111,207 |
| Mid-March employees | 365 | 94,859 | 1,214,761 |
| Annual payroll | $19,733,000 | $5,766,710,000 | $89,519,407,000 |
| Employees per establishment | 5.5 | 10.1 | 10.9 |
| Payroll per employee | $54,063 | $60,792 | $73,693 |
| Establishments per 100,000 residents | 81.6 | 40.0 | 32.7 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Establishment size: plumbing, heating and air-conditioning contractors in Key West, FL
Of the plumbing, heating and air-conditioning contractors in Key West, FL that had employees in March 2023, 64.6% had fewer than five (the U.S. share is 58.3%). 86.2% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 42 | 64.6% | 58.3% |
| 5–9 employees | 14 | 21.5% | 18.5% |
| 10–19 employees | 9 | 13.8% | 11.8% |
| 20–49 employees | not published | — | 7.5% |
| 50 or more employees | 0 | 0.0% | 3.8% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What plumbing, heating and air-conditioning contractors in Key West, FL use the phone for
Plumbing and HVAC calls are often emergencies: no heat, no cooling or water where it should not be. Homeowners call down a list until someone answers, so a missed call is frequently a lost job.
Typical inbound and outbound calls for plumbing, heating and air-conditioning contractors in Key West, FL:
- A customer calls to book a seasonal tune-up.
- A tenant calls about a burst pipe.
- A homeowner calls because the air conditioning stopped working.
After-hours calls
Emergency calls at night and on weekends are core business, so after-hours routing to an on-call technician or an AI receptionist that takes details matters.
Business-hours routing in Callata sends calls to voicemail, a teammate's cell or an AI agent once the day ends, and voicemails arrive transcribed with an urgency flag.
What a phone system costs a plumbing and HVAC contractor in Key West, FL
The average plumbing and HVAC contractor in Key West, FL has 5.5 employees, so a 6-person team is a reasonable benchmark. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 6 users on RingCentral RingEX Core cost $180.00 a month and 6 on Ooma Office Pro cost $149.70. On Callata the same 6 people cost $119.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $732. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $119.00 | $1,428.00 |
| Quo (Starter) | $19.00 per user | $114.00 | $1,368.00 |
| Nextiva (Core) | $23.00 per user | $138.00 | $1,656.00 |
| Ooma (Office Pro) | $24.95 per user | $149.70 | $1,796.40 |
| Dialpad (Standard) | $27.00 per user | $162.00 | $1,944.00 |
| RingCentral (RingEX Core) | $30.00 per user | $180.00 | $2,160.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
How Callata works for plumbing, heating and air-conditioning contractors
Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.
If you already have a number in Key West, FL, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Frequently asked questions
How many plumbing, heating and air-conditioning contractors are there in Key West, FL?
Census County Business Patterns counted 66 plumbing, heating and air-conditioning contractors in the Key West-Key Largo, FL micropolitan area in 2023. They employed 365 people in mid-March.
What does a business phone system cost for a 6-person plumbing and HVAC contractor?
At month-to-month list prices checked September 28, 2026, 6 users cost $180.00 a month on RingCentral RingEX Core and $149.70 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $119.00.
Can an AI receptionist answer calls for a plumbing and HVAC contractor?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.