CallataGuidesBusiness phone system for nonresidential property managers in Portland, ME
Nonresidential property managers in the Portland-South Portland, ME metro area: 50 establishments in 2023, the local area codes, and what phone service costs a 5-person team.
- Establishments
- 50CBP 2023
- Employees
- 268mid-March 2023
- Per 100k residents
- 8.7U.S. 5.3
- Rank
- 59th of 401areas by count
How many nonresidential property managers are in Portland, ME?
County Business Patterns counts 50 nonresidential property managers (NAICS 531312, Nonresidential Property Managers) in the Portland-South Portland, ME metro area for 2023. They employed 268 people in mid-March and paid $17.9 million in annual payroll. By establishment count the area is 59th out of 401 areas with published figures for nonresidential property managers.
Measured against its 572,000 residents (2024 estimate), the area has 8.7 nonresidential property managers per 100,000 people; the U.S. rate is 5.3, so Portland, ME is 64.7% above the national figure. The average establishment here has 5.4 employees, compared with 9.5 nationally. Payroll per employee comes to $66,668, 25.7% below the national $89,718.
| Measure | Portland, ME | Maine | United States |
|---|---|---|---|
| Establishments | 50 | 77 | 18,068 |
| Mid-March employees | 268 | 428 | 170,788 |
| Annual payroll | $17,867,000 | $25,894,000 | $15,322,741,000 |
| Employees per establishment | 5.4 | 5.6 | 9.5 |
| Payroll per employee | $66,668 | $60,500 | $89,718 |
| Establishments per 100,000 residents | 8.7 | 5.5 | 5.3 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Team sizes at nonresidential property managers in Portland, ME
Of the nonresidential property managers in Portland, ME that had employees in March 2023, 66.0% had fewer than five (the U.S. share is 65.8%). 88.0% had fewer than ten. Small teams usually share the phone: the person who answers is often also serving a customer or doing the job, which is when calls get missed.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 33 | 66.0% | 65.8% |
| 5–9 employees | 11 | 22.0% | 16.5% |
| 10–19 employees | 3 | 6.0% | 9.3% |
| 20–49 employees | 3 | 6.0% | 5.4% |
| 50 or more employees | 0 | 0.0% | 3.0% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What nonresidential property managers in Portland, ME use the phone for
Commercial property managers coordinate tenants, building engineers and vendors across one or several buildings. Tenants expect quick answers about access, HVAC and maintenance during business hours.
Calls a commercial property management company in Portland, ME might handle in a typical week include:
- The manager calls tenants about planned maintenance.
- A prospective tenant's broker calls about vacancy.
- A tenant calls about HVAC in a suite.
Texting tenants and owners
Managers text tenants about planned shutdowns and access changes.
Because carriers require registration for business texting from local numbers, Callata files a 10DLC registration for a one-time $49; after approval, anyone on the team can reply from the business number.
What a phone system costs a commercial property management company in Portland, ME
The average commercial property management company in Portland, ME has 5.4 employees, so a 5-person team is a reasonable benchmark. On a per-user plan that headcount sets the bill: $124.75 a month on Ooma Office Pro or $150.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata comes to $99.00 a month for 5 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $612 less than RingCentral for a commercial property management company in Portland, ME of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $99.00 | $1,188.00 |
| Quo (Starter) | $19.00 per user | $95.00 | $1,140.00 |
| Nextiva (Core) | $23.00 per user | $115.00 | $1,380.00 |
| Ooma (Office Pro) | $24.95 per user | $124.75 | $1,497.00 |
| Dialpad (Standard) | $27.00 per user | $135.00 | $1,620.00 |
| RingCentral (RingEX Core) | $30.00 per user | $150.00 | $1,800.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Local area codes for nonresidential property managers in Portland, ME
The exchanges in the area's named cities and towns are all in area code 207 (269 exchanges in NANPA's file). A local number lets tenants and owners in Portland, ME call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 207 | 269 | Eastern | 1947 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
Setting up Callata for a commercial property management company in Portland, ME
For $99 a month, Callata puts a team of up to 5 on one plan ($20 for each person after that): up to 3 local numbers, unlimited inbound calls, a pooled allowance of 1,500 outbound US and Canada minutes per user, browser and cell calling, voicemail transcription with urgency triage, recorded calls with AI summaries and business-hours routing, with E911 on every number.
Porting a number you already use in Portland, ME is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Frequently asked questions
How many nonresidential property managers are there in Portland, ME?
Census County Business Patterns counted 50 nonresidential property managers in the Portland-South Portland, ME metro area in 2023. They employed 268 people in mid-March.
What does a business phone system cost for a 5-person commercial property management company?
At month-to-month list prices checked September 28, 2026, 5 users cost $150.00 a month on RingCentral RingEX Core and $124.75 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $99.00.
What area code should a commercial property management company in Portland, ME use?
Area code 207 has the most assigned exchanges among the area's named places. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a commercial property management company?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.