CallataGuidesBusiness phone system for offices of real estate agents and brokers in Portland, ME
Offices of real estate agents and brokers in the Portland-South Portland, ME metro area: 487 establishments in 2023, the local area codes, and what phone service costs a 2-person team.
- Establishments
- 487CBP 2023
- Employees
- 655mid-March 2023
- Per 100k residents
- 85.2U.S. 48.2
- Rank
- 63rd of 885areas by count
Offices of real estate agents and brokers in Portland, ME by the numbers
County Business Patterns counts 487 offices of real estate agents and brokers (NAICS 531210, Offices of Real Estate Agents and Brokers) in the Portland-South Portland, ME metro area for 2023. Together they reported 655 mid-March employees and $48.5 million of payroll for the year. That ranks 63rd of the 885 metro and micropolitan areas where Census published a count for this industry.
With 572,000 residents in the Census 2024 estimate, that is 85.2 offices of real estate agents and brokers per 100,000 people, 76.8% above the national rate of 48.2. Establishments average 1.3 employees, 44.2% below the U.S. average of 2.4. Payroll per employee comes to $74,012, 6.4% below the national $79,090.
| Measure | Portland, ME | Maine | United States |
|---|---|---|---|
| Establishments | 487 | 814 | 163,894 |
| Mid-March employees | 655 | 1,178 | 395,264 |
| Annual payroll | $48,478,000 | $77,125,000 | $31,261,611,000 |
| Employees per establishment | 1.3 | 1.4 | 2.4 |
| Payroll per employee | $74,012 | $65,471 | $79,090 |
| Establishments per 100,000 residents | 85.2 | 57.9 | 48.2 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Team sizes at offices of real estate agents and brokers in Portland, ME
Of the offices of real estate agents and brokers in Portland, ME that had employees in March 2023, 96.5% had fewer than five (the U.S. share is 92.2%). 98.8% had fewer than ten. Small teams usually share the phone: the person who answers is often also serving a customer or doing the job, which is when calls get missed.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 470 | 96.5% | 92.2% |
| 5–9 employees | 11 | 2.3% | 4.9% |
| 10–19 employees | 6 | 1.2% | 1.7% |
| 20–49 employees | not published | — | 0.8% |
| 50 or more employees | 0 | 0.0% | 0.4% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Why the phone matters for offices of real estate agents and brokers in Portland, ME
Real estate agents work on their cell phones from showings and open houses, and a missed call from a buyer can go to another agent. A business number that rings their cell, and that stays with the brokerage, keeps leads in one place.
A few of the calls that come in to offices of real estate agents and brokers in Portland, ME:
- The agent calls a buyer back after an open house.
- A lender calls about a buyer's financing.
- Another agent calls to schedule a showing.
Calls after closing time
Buyers and sellers call evenings and weekends, so a quick callback or text reply often decides who gets the business.
Callata transcribes voicemail and triages it for urgency, so the first callback in the morning can go to the caller who needs it most.
Callata vs. per-seat pricing for offices of real estate agents and brokers in Portland, ME
The average real estate office in Portland, ME has 1.3 employees, so a 2-person team is a reasonable benchmark. On a per-user plan that headcount sets the bill: $49.90 a month on Ooma Office Pro or $60.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata is $99.00 a month with 5 users included, which is more than either per-seat plan for 2 people; it becomes the lower price at 4 users or more.
At this team size the per-seat plans cost less than Callata's $99 base price, which already covers 5 users; Callata becomes the lower price from 4 users.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $99.00 | $1,188.00 |
| Quo (Starter) | $19.00 per user | $38.00 | $456.00 |
| Nextiva (Core) | $23.00 per user | $46.00 | $552.00 |
| Ooma (Office Pro) | $24.95 per user | $49.90 | $598.80 |
| Dialpad (Standard) | $27.00 per user | $54.00 | $648.00 |
| RingCentral (RingEX Core) | $30.00 per user | $60.00 | $720.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Which area code to use in Portland, ME
The exchanges in the area's named cities and towns are all in area code 207 (269 exchanges in NANPA's file). Callata's plan includes up to 3 local numbers; you can pick them in the area codes your buyers and sellers recognize, subject to carrier inventory, or port the number you already have for free.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 207 | 269 | Eastern | 1947 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
What offices of real estate agents and brokers in Portland, ME get with Callata
Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.
If you already have a number in Portland, ME, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Marketing calls and texts to prospects require consent, and numbers on do-not-call lists must be respected.
Frequently asked questions
How many offices of real estate agents and brokers are there in Portland, ME?
Census County Business Patterns counted 487 offices of real estate agents and brokers in the Portland-South Portland, ME metro area in 2023. They employed 655 people in mid-March.
What does a business phone system cost for a 2-person real estate office?
At month-to-month list prices checked September 28, 2026, 2 users cost $60.00 a month on RingCentral RingEX Core and $49.90 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $99.00.
What area code should a real estate office in Portland, ME use?
Area code 207 has the most assigned exchanges among the area's named places. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a real estate office?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute. Marketing calls and texts to prospects require consent, and numbers on do-not-call lists must be respected.