CallataGuidesBusiness phone system for physician practices in New York, NY-NJ
Physician practices in the New York-Newark-Jersey City, NY-NJ metro area: 15,136 establishments in 2023, the local area codes, and what phone service costs an 11-person team.
- Establishments
- 15,136CBP 2023
- Employees
- 159,084mid-March 2023
- Per 100k residents
- 75.9U.S. 60.2
- Rank
- 1st of 911areas by count
How many physician practices are in New York, NY-NJ?
The Census Bureau's 2023 County Business Patterns lists 15,136 establishments classified as Offices of Physicians (except Mental Health Specialists) (NAICS 621111) in the New York-Newark-Jersey City, NY-NJ metro area. They employed 159,084 people in mid-March and paid $16.4 billion in annual payroll. By establishment count the area is 1st out of 911 areas with published figures for physician practices.
Measured against its 19.9 million residents (2024 estimate), the area has 75.9 physician practices per 100,000 people; the U.S. rate is 60.2, so New York, NY-NJ is 26.2% above the national figure. The average establishment here has 10.5 employees, compared with 13.2 nationally. Payroll per employee comes to $103,004, 2.5% below the national $105,652.
| Measure | New York, NY-NJ | New York | United States |
|---|---|---|---|
| Establishments | 15,136 | 12,412 | 204,617 |
| Mid-March employees | 159,084 | 150,693 | 2,706,297 |
| Annual payroll | $16,386,225,000 | $14,634,700,000 | $285,925,593,000 |
| Employees per establishment | 10.5 | 12.1 | 13.2 |
| Payroll per employee | $103,004 | $97,116 | $105,652 |
| Establishments per 100,000 residents | 75.9 | 62.5 | 60.2 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big physician practices in New York, NY-NJ are
Of the physician practices in New York, NY-NJ that had employees in March 2023, 55.0% had fewer than five (the U.S. share is 52.7%). 77.2% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 8,320 | 55.0% | 52.7% |
| 5–9 employees | 3,367 | 22.2% | 18.7% |
| 10–19 employees | 2,054 | 13.6% | 14.7% |
| 20–49 employees | 1,032 | 6.8% | 9.8% |
| 50 or more employees | 363 | 2.4% | 4.2% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What physician practices in New York, NY-NJ use the phone for
Physician offices field a steady stream of scheduling, prescription refill and test-result calls, and the same few staff members usually answer all of them. Routing calls to the right person and capturing clear messages keeps the waiting room and the phone lines moving.
Calls a medical practice in New York, NY-NJ might handle in a typical week include:
- The office calls patients to confirm tomorrow's appointments.
- A patient calls to request a prescription refill.
- A hospital discharge planner calls to schedule a follow-up visit.
What physician practices text about
Practices typically text appointment reminders, arrival instructions and requests to call the office, keeping clinical details for secure channels.
Team texting on Callata runs from your business number, so replies come from the practice or shop rather than someone's personal phone. It turns on after the one-time $49 carrier registration (10DLC) is approved.
Callata vs. per-seat pricing for physician practices in New York, NY-NJ
The average medical practice in New York, NY-NJ has 10.5 employees, so an 11-person team is a reasonable benchmark. On a per-user plan that headcount sets the bill: $274.45 a month on Ooma Office Pro or $330.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata comes to $219.00 a month for 11 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $1,332 less than RingCentral for a medical practice in New York, NY-NJ of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $219.00 | $2,628.00 |
| Quo (Starter) | $19.00 per user | $209.00 | $2,508.00 |
| Nextiva (Core) | $23.00 per user | $253.00 | $3,036.00 |
| Ooma (Office Pro) | $24.95 per user | $274.45 | $3,293.40 |
| Dialpad (Standard) | $27.00 per user | $297.00 | $3,564.00 |
| RingCentral (RingEX Core) | $30.00 per user | $330.00 | $3,960.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Getting a local number in New York, NY-NJ
NANPA records place the exchanges of the area's named cities and towns in 8 area codes. 201 has the most, with 761 of 3,908 exchanges (19%). A local number lets patients in New York, NY-NJ call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 201 | 761 | Eastern | 1947 | 551 |
| 732 | 742 | Eastern | 1997 | 848 |
| 973 | 643 | Eastern | 1997 | 862 |
| 908 | 536 | Eastern | 1990 | none |
| 631 | 341 | Eastern | 1999 | 934 |
| 862 | 320 | Eastern | 2001 | 973 |
| 551 | 296 | Eastern | 2001 | 201 |
| 848 | 269 | Eastern | 2001 | 732 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
How Callata works for physician practices
For $99 a month, Callata puts a team of up to 5 on one plan ($20 for each person after that): up to 3 local numbers, unlimited inbound calls, a pooled allowance of 1,500 outbound US and Canada minutes per user, browser and cell calling, voicemail transcription with urgency triage, recorded calls with AI summaries and business-hours routing, with E911 on every number.
Porting a number you already use in New York, NY-NJ is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.
Frequently asked questions
How many physician practices are there in New York, NY-NJ?
Census County Business Patterns counted 15,136 physician practices in the New York-Newark-Jersey City, NY-NJ metro area in 2023. They employed 159,084 people in mid-March.
What does a business phone system cost for an 11-person medical practice?
At month-to-month list prices checked September 28, 2026, 11 users cost $330.00 a month on RingCentral RingEX Core and $274.45 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $219.00.
What area code should a medical practice in New York, NY-NJ use?
Area code 201 has the most assigned exchanges among the area's named places, followed by 732 and 973. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a medical practice?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute. Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.