CallataGuidesBusiness phone system for mental health practices in Maine
227 mental health practices operated in Maine in 2023. Where they are, how big their teams are, and what phone service costs them.
- Establishments
- 227CBP 2023
- Employees
- 813mid-March 2023
- Per 100k residents
- 16.2U.S. 13.7
- State rank
- 39th of 51by count
Mental health practices in Maine by the numbers
County Business Patterns counts 227 establishments in Maine classified as Offices of Mental Health Practitioners (except Physicians) (NAICS 621330) for 2023. They employed 813 people in mid-March and reported $37.6 million in annual payroll. That is the 39th highest count among the 51 states and DC with published figures. Mental health practices make up 0.52% of the 43,345 business establishments in the state.
Per 100,000 residents (2024 estimate) Maine has 16.2 mental health practices, 18.1% above the national rate of 13.7. The average establishment has 3.6 employees against 5.9 nationally. Payroll per employee is $46,231, 2.2% above the U.S. figure of $45,252.
| Measure | Maine | United States |
|---|---|---|
| Establishments | 227 | 46,513 |
| Mid-March employees | 813 (moderate noise) | 276,277 |
| Annual payroll | $37,586,000 | $12,502,175,000 |
| Employees per establishment | 3.6 | 5.9 |
| Payroll per employee | $46,231 | $45,252 |
| Establishments per 100,000 residents | 16.2 | 13.7 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Mental health practices by metro area in Maine
Census published therapy practice counts for 4 metro or micropolitan areas that include part of Maine. The largest is Portland, ME, with 144 establishments. Single-state metro and micropolitan areas account for 86% of the statewide total; the rest are outside any published area or in areas Census suppressed.
| Area | Establishments | Employees | Per 100k residents |
|---|---|---|---|
| Portland, ME | 144 | 463 | 25.2 |
| Bangor, ME | 24 | 85 | 15.3 |
| Augusta, ME | 14 | — | 10.9 |
| Lewiston, ME | 13 | 135 | 11.3 |
Source: Census County Business Patterns 2023; population from Census Vintage 2024 estimates.
Team sizes at mental health practices in Maine
85.0% of Maine's mental health practices with employees had fewer than five people in March 2023, compared with 78.1% nationally. 92.9% had fewer than ten. That is the size of team where a missed call usually means nobody was free, not that nobody was on staff.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 192 | 85.0% | 78.1% |
| 5–9 employees | 18 | 8.0% | 9.0% |
| 10–19 employees | 7 | 3.1% | 6.6% |
| 20–49 employees | 9 | 4.0% | 4.7% |
| 50 or more employees | 0 | 0.0% | 1.7% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Calls a therapy practice in Maine has to catch
Counselors and therapists are often in session when the phone rings, so first contacts frequently land in voicemail. Prospective clients reaching out for the first time may not call twice, which makes prompt, accurate callbacks important. That holds for mental health practices in Maine as much as anywhere.
Calls a therapy practice in Maine might handle in a typical week include:
- An existing client calls to reschedule a session.
- A client calls to ask about telehealth options.
- A prospective client calls to ask about availability and fees.
When nobody can pick up
After-hours greetings should point callers in crisis to emergency services or a crisis line, with routine messages captured for the next day.
Callata voicemail is transcribed and triaged for urgency, and business-hours routing decides where calls go once you close.
Callata vs. per-seat pricing for mental health practices in Maine
Mental health practices in Maine average 3.6 employees, so the comparison uses a 4-person team. On a per-user plan that headcount sets the bill: $99.80 a month on Ooma Office Pro or $120.00 on RingCentral RingEX Core at list price (checked September 28, 2026). On Callata the same 4 people cost $99.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $252. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $99.00 | $1,188.00 |
| Quo (Starter) | $19.00 per user | $76.00 | $912.00 |
| Nextiva (Core) | $23.00 per user | $92.00 | $1,104.00 |
| Ooma (Office Pro) | $24.95 per user | $99.80 | $1,197.60 |
| Dialpad (Standard) | $27.00 per user | $108.00 | $1,296.00 |
| RingCentral (RingEX Core) | $30.00 per user | $120.00 | $1,440.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Area codes in Maine
Maine has 1 geographic area code in service according to NANPA. You can choose local numbers in the area codes your clients know, subject to carrier inventory, or port your current number for free.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 207 | 742 | Eastern | 1947 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
How Callata works for mental health practices in Maine
For $99 a month, Callata puts a team of up to 5 on one plan ($20 for each person after that): up to 3 local numbers, unlimited inbound calls, a pooled allowance of 1,500 outbound US and Canada minutes per user, browser and cell calling, voicemail transcription with urgency triage, recorded calls with AI summaries and business-hours routing, with E911 on every number.
If you already have a number in Maine, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.
Frequently asked questions
How many mental health practices are in Maine?
227 in 2023, according to Census County Business Patterns. They employed 813 people in mid-March.
Which Maine metro area has the most mental health practices?
Portland, ME, with 144 establishments in 2023.
What does a phone system cost a 4-person therapy practice?
$120.00 a month on RingCentral RingEX Core or $99.80 on Ooma Office Pro at month-to-month list prices (checked September 28, 2026); $99.00 on Callata ($99 a month with 5 users included, then $20 per additional user).
Do I need to register to text customers from a Maine number?
Yes. US carriers require business texting from local numbers to be registered (10DLC). On Callata the registration is a one-time $49 fee, and texting turns on once it is approved.