Business phone system for home health care agencies in Tennessee

The home health agency industry in Tennessee

Tennessee had 636 home health care agencies in 2023, according to Census County Business Patterns (NAICS 621610, Home Health Care Services). They employed 26,753 people in mid-March and reported $1.3 billion in annual payroll. That is the 20th highest count among the 51 states and DC with published figures. Home health care agencies make up 0.42% of the 150,129 business establishments in the state.

Per 100,000 residents (2024 estimate) Tennessee has 8.8 home health care agencies, 26.6% below the national rate of 12.0. The average establishment has 42.1 employees against 39.7 nationally. Payroll per employee is $49,553, 30.1% above the U.S. figure of $38,091.

Tennessee's largest markets for home health care agencies

Census published home health agency counts for 22 metro or micropolitan areas that include part of Tennessee. The largest is Nashville, TN, with 184 establishments. Single-state metro and micropolitan areas account for 63% of the statewide total; the rest are outside any published area or in areas Census suppressed.

Team sizes at home health care agencies in Tennessee

25.9% of Tennessee's home health care agencies with employees had fewer than five people in March 2023, compared with 35.7% nationally. 33.9% had fewer than ten. At that size the phone is shared, so routing (who rings, when, and what happens after hours) matters more than the number of desk phones.

What home health care agencies in Tennessee use the phone for

Home health agencies coordinate clinicians in the field with patients, families, physicians and payers, so the office phone is a dispatch line as much as a reception desk. Clinicians need to make calls from their own cell phones without exposing personal numbers.

Calls a home health agency in Tennessee might handle in a typical week include:

• A family member calls to ask what time the nurse will arrive.
• A patient calls to report a missed visit.
• A hospital discharge planner calls with a new referral.

What home health care agencies text about

Agencies use texting to confirm visit windows with patients and families.

Texting from a local number in Tennessee requires carrier registration (10DLC), a one-time $49 fee on Callata.

Phone system pricing for a 42-person home health agency

Home health care agencies in Tennessee average 42.1 employees, so the comparison uses a 42-person team. On a per-user plan that headcount sets the bill: $1,047.90 a month on Ooma Office Pro or $1,260.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata comes to $839.00 a month for 42 users ($99 a month with 5 users included, then $20 per additional user), below both.

Over a year, that is $5,052 less than RingCentral for a home health agency in Tennessee of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.

Area codes in Tennessee

Tennessee has 8 geographic area codes in service according to NANPA. Callata includes up to 3 local numbers, so a home health agency can hold a number in more than one of them.

How Callata works for home health care agencies in Tennessee

Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.

Porting a number you already use in Tennessee is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.

AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.

Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.