CallataGuidesBusiness phone system for nonresidential property managers in New York, NY-NJ
Nonresidential property managers in the New York-Newark-Jersey City, NY-NJ metro area: 1,846 establishments in 2023, the local area codes, and what phone service costs a 9-person team.
- Establishments
- 1,846CBP 2023
- Employees
- 15,834mid-March 2023
- Per 100k residents
- 9.3U.S. 5.3
- Rank
- 1st of 401areas by count
The commercial property management company market in New York, NY-NJ
There were 1,846 nonresidential property managers in the New York-Newark-Jersey City, NY-NJ metro area in 2023, according to Census County Business Patterns (NAICS 531312, Nonresidential Property Managers). Together they reported 15,834 mid-March employees and $1.8 billion of payroll for the year. That ranks 1st of the 401 metro and micropolitan areas where Census published a count for this industry.
With 19.9 million residents in the Census 2024 estimate, that is 9.3 nonresidential property managers per 100,000 people, 74.3% above the national rate of 5.3. Establishments average 8.6 employees, 9.3% below the U.S. average of 9.5. Payroll per employee comes to $111,492, 24.3% above the national $89,718.
| Measure | New York, NY-NJ | New York | United States |
|---|---|---|---|
| Establishments | 1,846 | 1,623 | 18,068 |
| Mid-March employees | 15,834 | 14,389 | 170,788 |
| Annual payroll | $1,765,366,000 | $1,550,101,000 | $15,322,741,000 |
| Employees per establishment | 8.6 | 8.9 | 9.5 |
| Payroll per employee | $111,492 | $107,728 | $89,718 |
| Establishments per 100,000 residents | 9.3 | 8.2 | 5.3 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big nonresidential property managers in New York, NY-NJ are
Of the nonresidential property managers in New York, NY-NJ that had employees in March 2023, 65.0% had fewer than five (the U.S. share is 65.8%). 82.2% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 1,200 | 65.0% | 65.8% |
| 5–9 employees | 317 | 17.2% | 16.5% |
| 10–19 employees | 168 | 9.1% | 9.3% |
| 20–49 employees | 110 | 6.0% | 5.4% |
| 50 or more employees | 50 | 2.7% | 3.0% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Calls a commercial property management company in New York, NY-NJ has to catch
Commercial property managers coordinate tenants, building engineers and vendors across one or several buildings. Tenants expect quick answers about access, HVAC and maintenance during business hours. That holds for nonresidential property managers in New York, NY-NJ as much as anywhere.
Calls a commercial property management company in New York, NY-NJ might handle in a typical week include:
- A vendor calls to schedule work in a common area.
- Security calls about an alarm.
- A prospective tenant's broker calls about vacancy.
Calls after closing time
Building emergencies need an after-hours path to an on-call engineer.
Business-hours routing in Callata sends calls to voicemail, a teammate's cell or an AI agent once the day ends, and voicemails arrive transcribed with an urgency flag.
Callata vs. per-seat pricing for nonresidential property managers in New York, NY-NJ
The average commercial property management company in New York, NY-NJ has 8.6 employees, so a 9-person team is a reasonable benchmark. On a per-user plan that headcount sets the bill: $224.55 a month on Ooma Office Pro or $270.00 on RingCentral RingEX Core at list price (checked September 28, 2026). On Callata the same 9 people cost $179.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $1,092. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $179.00 | $2,148.00 |
| Quo (Starter) | $19.00 per user | $171.00 | $2,052.00 |
| Nextiva (Core) | $23.00 per user | $207.00 | $2,484.00 |
| Ooma (Office Pro) | $24.95 per user | $224.55 | $2,694.60 |
| Dialpad (Standard) | $27.00 per user | $243.00 | $2,916.00 |
| RingCentral (RingEX Core) | $30.00 per user | $270.00 | $3,240.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Local area codes for nonresidential property managers in New York, NY-NJ
NANPA records place the exchanges of the area's named cities and towns in 8 area codes. 201 has the most, with 761 of 3,908 exchanges (19%). Callata's plan includes up to 3 local numbers; you can pick them in the area codes your tenants and owners recognize, subject to carrier inventory, or port the number you already have for free.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 201 | 761 | Eastern | 1947 | 551 |
| 732 | 742 | Eastern | 1997 | 848 |
| 973 | 643 | Eastern | 1997 | 862 |
| 908 | 536 | Eastern | 1990 | none |
| 631 | 341 | Eastern | 1999 | 934 |
| 862 | 320 | Eastern | 2001 | 973 |
| 551 | 296 | Eastern | 2001 | 201 |
| 848 | 269 | Eastern | 2001 | 732 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
How Callata works for nonresidential property managers
For $99 a month, Callata puts a team of up to 5 on one plan ($20 for each person after that): up to 3 local numbers, unlimited inbound calls, a pooled allowance of 1,500 outbound US and Canada minutes per user, browser and cell calling, voicemail transcription with urgency triage, recorded calls with AI summaries and business-hours routing, with E911 on every number.
If you already have a number in New York, NY-NJ, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Frequently asked questions
How many nonresidential property managers are there in New York, NY-NJ?
Census County Business Patterns counted 1,846 nonresidential property managers in the New York-Newark-Jersey City, NY-NJ metro area in 2023. They employed 15,834 people in mid-March.
What does a business phone system cost for a 9-person commercial property management company?
At month-to-month list prices checked September 28, 2026, 9 users cost $270.00 a month on RingCentral RingEX Core and $224.55 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $179.00.
What area code should a commercial property management company in New York, NY-NJ use?
Area code 201 has the most assigned exchanges among the area's named places, followed by 732 and 973. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a commercial property management company?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.