CallataGuidesBusiness phone system for agencies providing services for the elderly and persons with disabilities in Gainesville, FL
Agencies providing services for the elderly and persons with disabilities in the Gainesville, FL metro area: 39 establishments in 2023, the local area codes, and what phone service costs a 16-person team.
- Establishments
- 39CBP 2023
- Employees
- 625mid-March 2023
- Per 100k residents
- 10.8U.S. 11.8
- Rank
- 148th of 784areas by count
Agencies providing services for the elderly and persons with disabilities in Gainesville, FL by the numbers
There were 39 agencies providing services for the elderly and persons with disabilities in the Gainesville, FL metro area in 2023, according to Census County Business Patterns (NAICS 624120, Services for the Elderly and Persons with Disabilities). They employed 625 people in mid-March and paid $14.2 million in annual payroll. By establishment count the area is 148th out of 784 areas with published figures for agencies providing services for the elderly and persons with disabilities.
Measured against its 360,000 residents (2024 estimate), the area has 10.8 agencies providing services for the elderly and persons with disabilities per 100,000 people; the U.S. rate is 11.8, so Gainesville, FL is 8.4% below the national figure. The average establishment here has 16.0 employees, compared with 37.9 nationally. Payroll per employee comes to $22,699, 22.0% below the national $29,098.
| Measure | Gainesville, FL | Florida | United States |
|---|---|---|---|
| Establishments | 39 | 1,882 | 40,265 |
| Mid-March employees | 625 | 28,329 | 1,527,355 |
| Annual payroll | $14,187,000 | $880,709,000 | $44,442,733,000 |
| Employees per establishment | 16.0 | 15.1 | 37.9 |
| Payroll per employee | $22,699 | $31,089 | $29,098 |
| Establishments per 100,000 residents | 10.8 | 8.1 | 11.8 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Establishment size: agencies providing services for the elderly and persons with disabilities in Gainesville, FL
Of the agencies providing services for the elderly and persons with disabilities in Gainesville, FL that had employees in March 2023, 50.0% had fewer than five (the U.S. share is 35.3%). 60.5% had fewer than ten. Small teams usually share the phone: the person who answers is often also serving a customer or doing the job, which is when calls get missed.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 19 | 50.0% | 35.3% |
| 5–9 employees | 4 | 10.5% | 15.5% |
| 10–19 employees | 8 | 21.1% | 14.7% |
| 20–49 employees | 4 | 10.5% | 17.7% |
| 50 or more employees | 3 | 7.9% | 16.8% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What agencies providing services for the elderly and persons with disabilities in Gainesville, FL use the phone for
Non-medical home care agencies schedule caregivers across many client homes, so the phone is used constantly for shift changes, call-outs and new inquiries. Families looking for care often call several agencies in one afternoon.
Calls an in-home care agency in Gainesville, FL might handle in a typical week include:
- A case manager calls with a referral.
- A family calls to ask about care for a parent coming home from the hospital.
- The office calls a client to confirm a substitute caregiver.
What agencies providing services for the elderly and persons with disabilities text about
Agencies text caregivers about open shifts and text families when a caregiver is on the way.
Team texting on Callata runs from your business number, so replies come from the practice or shop rather than someone's personal phone. It turns on after the one-time $49 carrier registration (10DLC) is approved.
What a phone system costs an in-home care agency in Gainesville, FL
The average in-home care agency in Gainesville, FL has 16.0 employees, so a 16-person team is a reasonable benchmark. On a per-user plan that headcount sets the bill: $399.20 a month on Ooma Office Pro or $480.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata comes to $319.00 a month for 16 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $1,932 less than RingCentral for an in-home care agency in Gainesville, FL of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $319.00 | $3,828.00 |
| Quo (Starter) | $19.00 per user | $304.00 | $3,648.00 |
| Nextiva (Core) | $23.00 per user | $368.00 | $4,416.00 |
| Ooma (Office Pro) | $24.95 per user | $399.20 | $4,790.40 |
| Dialpad (Standard) | $27.00 per user | $432.00 | $5,184.00 |
| RingCentral (RingEX Core) | $30.00 per user | $480.00 | $5,760.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Getting a local number in Gainesville, FL
NANPA records place the exchanges of the area's named cities and towns in 2 area codes. 352 has the most, with 187 of 206 exchanges (91%). A local number lets clients and families in Gainesville, FL call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 352 | 187 | Eastern | 1995 | none |
| 386 | 19 | Eastern | 2001 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
How Callata works for agencies providing services for the elderly and persons with disabilities
Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.
Porting a number you already use in Gainesville, FL is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Frequently asked questions
How many agencies providing services for the elderly and persons with disabilities are there in Gainesville, FL?
Census County Business Patterns counted 39 agencies providing services for the elderly and persons with disabilities in the Gainesville, FL metro area in 2023. They employed 625 people in mid-March.
What does a business phone system cost for a 16-person in-home care agency?
At month-to-month list prices checked September 28, 2026, 16 users cost $480.00 a month on RingCentral RingEX Core and $399.20 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $319.00.
What area code should an in-home care agency in Gainesville, FL use?
Area code 352 has the most assigned exchanges among the area's named places, followed by 386. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for an in-home care agency?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.