CallataGuidesBusiness phone system for agencies providing services for the elderly and persons with disabilities in Tampa, FL
Agencies providing services for the elderly and persons with disabilities in the Tampa-St. Petersburg-Clearwater, FL metro area: 274 establishments in 2023, the local area codes, and what phone service costs a 15-person team.
- Establishments
- 274CBP 2023
- Employees
- 4,168mid-March 2023
- Per 100k residents
- 8.0U.S. 11.8
- Rank
- 32nd of 784areas by count
How many agencies providing services for the elderly and persons with disabilities are in Tampa, FL?
The Census Bureau's 2023 County Business Patterns lists 274 establishments classified as Services for the Elderly and Persons with Disabilities (NAICS 624120) in the Tampa-St. Petersburg-Clearwater, FL metro area. They employed 4,168 people in mid-March and paid $114.5 million in annual payroll. By establishment count the area is 32nd out of 784 areas with published figures for agencies providing services for the elderly and persons with disabilities.
Measured against its 3.4 million residents (2024 estimate), the area has 8.0 agencies providing services for the elderly and persons with disabilities per 100,000 people; the U.S. rate is 11.8, so Tampa, FL is 32.4% below the national figure. The average establishment here has 15.2 employees, compared with 37.9 nationally. Payroll per employee comes to $27,482, 5.6% below the national $29,098.
| Measure | Tampa, FL | Florida | United States |
|---|---|---|---|
| Establishments | 274 | 1,882 | 40,265 |
| Mid-March employees | 4,168 | 28,329 | 1,527,355 |
| Annual payroll | $114,545,000 | $880,709,000 | $44,442,733,000 |
| Employees per establishment | 15.2 | 15.1 | 37.9 |
| Payroll per employee | $27,482 | $31,089 | $29,098 |
| Establishments per 100,000 residents | 8.0 | 8.1 | 11.8 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big agencies providing services for the elderly and persons with disabilities in Tampa, FL are
Of the agencies providing services for the elderly and persons with disabilities in Tampa, FL that had employees in March 2023, 54.4% had fewer than five (the U.S. share is 35.3%). 71.2% had fewer than ten. When a business has only a few people, whoever is free answers the phone, and calls that arrive while everyone is busy go to voicemail unless they are routed somewhere else.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 149 | 54.4% | 35.3% |
| 5–9 employees | 46 | 16.8% | 15.5% |
| 10–19 employees | 29 | 10.6% | 14.7% |
| 20–49 employees | 25 | 9.1% | 17.7% |
| 50 or more employees | 25 | 9.1% | 16.8% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Calls an in-home care agency in Tampa, FL has to catch
Non-medical home care agencies schedule caregivers across many client homes, so the phone is used constantly for shift changes, call-outs and new inquiries. Families looking for care often call several agencies in one afternoon. That holds for agencies providing services for the elderly and persons with disabilities in Tampa, FL as much as anywhere.
A few of the calls that come in to agencies providing services for the elderly and persons with disabilities in Tampa, FL:
- A case manager calls with a referral.
- A family calls to ask about care for a parent coming home from the hospital.
- The office calls a client to confirm a substitute caregiver.
Texting clients and families
Agencies text caregivers about open shifts and text families when a caregiver is on the way.
Because carriers require registration for business texting from local numbers, Callata files a 10DLC registration for a one-time $49; after approval, anyone on the team can reply from the business number.
Callata vs. per-seat pricing for agencies providing services for the elderly and persons with disabilities in Tampa, FL
The average in-home care agency in Tampa, FL has 15.2 employees, so a 15-person team is a reasonable benchmark. Priced per seat, 15 users would run $450.00 a month on RingCentral RingEX Core and $374.25 on Ooma Office Pro (month-to-month list prices, checked September 28, 2026). Callata comes to $299.00 a month for 15 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $1,812 less than RingCentral for an in-home care agency in Tampa, FL of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $299.00 | $3,588.00 |
| Quo (Starter) | $19.00 per user | $285.00 | $3,420.00 |
| Nextiva (Core) | $23.00 per user | $345.00 | $4,140.00 |
| Ooma (Office Pro) | $24.95 per user | $374.25 | $4,491.00 |
| Dialpad (Standard) | $27.00 per user | $405.00 | $4,860.00 |
| RingCentral (RingEX Core) | $30.00 per user | $450.00 | $5,400.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Getting a local number in Tampa, FL
NANPA records place the exchanges of the area's named cities and towns in 4 area codes. 727 has the most, with 593 of 927 exchanges (64%). A local number lets clients and families in Tampa, FL call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 727 | 593 | Eastern | 1998 | none |
| 813 | 249 | Eastern | 1953 | 656 |
| 352 | 69 | Eastern | 1995 | none |
| 656 | 16 | Eastern | 2022 | 813 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
How Callata works for agencies providing services for the elderly and persons with disabilities
Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.
Porting a number you already use in Tampa, FL is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Frequently asked questions
How many agencies providing services for the elderly and persons with disabilities are there in Tampa, FL?
Census County Business Patterns counted 274 agencies providing services for the elderly and persons with disabilities in the Tampa-St. Petersburg-Clearwater, FL metro area in 2023. They employed 4,168 people in mid-March.
What does a business phone system cost for a 15-person in-home care agency?
At month-to-month list prices checked September 28, 2026, 15 users cost $450.00 a month on RingCentral RingEX Core and $374.25 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $299.00.
What area code should an in-home care agency in Tampa, FL use?
Area code 727 has the most assigned exchanges among the area's named places, followed by 813 and 352. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for an in-home care agency?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.