CallataGuidesBusiness phone system for hotels and motels in Nashville, TN
Hotels and motels in the Nashville-Davidson--Murfreesboro--Franklin, TN metro area: 423 establishments in 2023, the local area codes, and what phone service costs a 33-person team.
- Establishments
- 423CBP 2023
- Employees
- 13,873mid-March 2023
- Per 100k residents
- 19.7U.S. 16.4
- Rank
- 21st of 917areas by count
Hotels and motels in Nashville, TN by the numbers
The Census Bureau's 2023 County Business Patterns lists 423 establishments classified as Hotels (except Casino Hotels) and Motels (NAICS 721110) in the Nashville-Davidson--Murfreesboro--Franklin, TN metro area. Together they reported 13,873 mid-March employees and $616.1 million of payroll for the year. That ranks 21st of the 917 metro and micropolitan areas where Census published a count for this industry.
With 2.2 million residents in the Census 2024 estimate, that is 19.7 hotels and motels per 100,000 people, 19.7% above the national rate of 16.4. Establishments average 32.8 employees, 22.4% above the U.S. average of 26.8. Payroll per employee comes to $44,409, 12.8% above the national $39,374.
| Measure | Nashville, TN | Tennessee | United States |
|---|---|---|---|
| Establishments | 423 | 1,454 | 55,895 |
| Mid-March employees | 13,873 | 33,348 | 1,497,840 |
| Annual payroll | $616,088,000 | $1,215,618,000 | $58,976,358,000 |
| Employees per establishment | 32.8 | 22.9 | 26.8 |
| Payroll per employee | $44,409 | $36,453 | $39,374 |
| Establishments per 100,000 residents | 19.7 | 20.1 | 16.4 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big hotels and motels in Nashville, TN are
Of the hotels and motels in Nashville, TN that had employees in March 2023, 21.6% had fewer than five (the U.S. share is 30.9%). 39.2% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 91 | 21.6% | 30.9% |
| 5–9 employees | 74 | 17.6% | 14.9% |
| 10–19 employees | 95 | 22.6% | 21.7% |
| 20–49 employees | 114 | 27.1% | 23.1% |
| 50 or more employees | 47 | 11.2% | 9.4% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Calls a hotel in Nashville, TN has to catch
Independent hotels take reservations, guest requests and group inquiries by phone, and the front desk is staffed around the clock. Calls that go unanswered may become bookings elsewhere.
Calls a hotel in Nashville, TN might handle in a typical week include:
- A vendor calls about a delivery.
- A guest calls the front desk for extra towels.
- An event planner calls about a room block.
Calls after closing time
Hotels operate 24 hours, so calls must ring the front desk at any time.
Callata transcribes voicemail and triages it for urgency, so the first callback in the morning can go to the caller who needs it most.
Callata vs. per-seat pricing for hotels and motels in Nashville, TN
The average hotel in Nashville, TN has 32.8 employees, so a 33-person team is a reasonable benchmark. On a per-user plan that headcount sets the bill: $823.35 a month on Ooma Office Pro or $990.00 on RingCentral RingEX Core at list price (checked September 28, 2026). On Callata the same 33 people cost $659.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $3,972. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $659.00 | $7,908.00 |
| Quo (Starter) | $19.00 per user | $627.00 | $7,524.00 |
| Nextiva (Core) | $23.00 per user | $759.00 | $9,108.00 |
| Ooma (Office Pro) | $24.95 per user | $823.35 | $9,880.20 |
| Dialpad (Standard) | $27.00 per user | $891.00 | $10,692.00 |
| RingCentral (RingEX Core) | $30.00 per user | $990.00 | $11,880.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Which area code to use in Nashville, TN
NANPA records place the exchanges of the area's named cities and towns in 3 area codes. 615 has the most, with 716 of 937 exchanges (76%). Callata's plan includes up to 3 local numbers; you can pick them in the area codes your guests recognize, subject to carrier inventory, or port the number you already have for free.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 615 | 716 | Central | 1954 | 629 |
| 629 | 174 | Central | 2015 | 615 |
| 931 | 47 | Eastern and Central | 1997 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
How Callata works for hotels and motels
Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.
If you already have a number in Nashville, TN, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Frequently asked questions
How many hotels and motels are there in Nashville, TN?
Census County Business Patterns counted 423 hotels and motels in the Nashville-Davidson--Murfreesboro--Franklin, TN metro area in 2023. They employed 13,873 people in mid-March.
What does a business phone system cost for a 33-person hotel?
At month-to-month list prices checked September 28, 2026, 33 users cost $990.00 a month on RingCentral RingEX Core and $823.35 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $659.00.
What area code should a hotel in Nashville, TN use?
Area code 615 has the most assigned exchanges among the area's named places, followed by 629 and 931. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a hotel?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.