CallataGuidesBusiness phone system for nonresidential property managers in Knoxville, TN
Nonresidential property managers in the Knoxville, TN metro area: 45 establishments in 2023, the local area codes, and what phone service costs a 6-person team.
- Establishments
- 45CBP 2023
- Employees
- 271mid-March 2023
- Per 100k residents
- 4.7U.S. 5.3
- Rank
- 67th of 401areas by count
Nonresidential property managers in Knoxville, TN by the numbers
The Census Bureau's 2023 County Business Patterns lists 45 establishments classified as Nonresidential Property Managers (NAICS 531312) in the Knoxville, TN metro area. They employed 271 people in mid-March and paid $17.4 million in annual payroll. By establishment count the area is 67th out of 401 areas with published figures for nonresidential property managers.
Measured against its 958,000 residents (2024 estimate), the area has 4.7 nonresidential property managers per 100,000 people; the U.S. rate is 5.3, so Knoxville, TN is 11.5% below the national figure. The average establishment here has 6.0 employees, compared with 9.5 nationally. Payroll per employee comes to $64,026, 28.6% below the national $89,718.
| Measure | Knoxville, TN | Tennessee | United States |
|---|---|---|---|
| Establishments | 45 | 280 | 18,068 |
| Mid-March employees | 271 (moderate noise) | 4,021 (moderate noise) | 170,788 |
| Annual payroll | $17,351,000 (moderate noise) | $380,644,000 (moderate noise) | $15,322,741,000 |
| Employees per establishment | 6.0 | 14.4 | 9.5 |
| Payroll per employee | $64,026 | $94,664 | $89,718 |
| Establishments per 100,000 residents | 4.7 | 3.9 | 5.3 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Establishment size: nonresidential property managers in Knoxville, TN
Of the nonresidential property managers in Knoxville, TN that had employees in March 2023, 57.8% had fewer than five (the U.S. share is 65.8%). 84.4% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 26 | 57.8% | 65.8% |
| 5–9 employees | 12 | 26.7% | 16.5% |
| 10–19 employees | 3 | 6.7% | 9.3% |
| 20–49 employees | 4 | 8.9% | 5.4% |
| 50 or more employees | 0 | 0.0% | 3.0% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Why the phone matters for nonresidential property managers in Knoxville, TN
Commercial property managers coordinate tenants, building engineers and vendors across one or several buildings. Tenants expect quick answers about access, HVAC and maintenance during business hours.
Typical inbound and outbound calls for nonresidential property managers in Knoxville, TN:
- A vendor calls to schedule work in a common area.
- A tenant calls about HVAC in a suite.
- Security calls about an alarm.
Texting tenants and owners
Managers text tenants about planned shutdowns and access changes.
Texts sent from a local business number in Knoxville, TN have to be registered with carriers first (10DLC); on Callata that is a one-time $49 fee, after which the whole team can text from the shared number.
What a phone system costs a commercial property management company in Knoxville, TN
The average commercial property management company in Knoxville, TN has 6.0 employees, so a 6-person team is a reasonable benchmark. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 6 users on RingCentral RingEX Core cost $180.00 a month and 6 on Ooma Office Pro cost $149.70. Callata comes to $119.00 a month for 6 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $732 less than RingCentral for a commercial property management company in Knoxville, TN of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $119.00 | $1,428.00 |
| Quo (Starter) | $19.00 per user | $114.00 | $1,368.00 |
| Nextiva (Core) | $23.00 per user | $138.00 | $1,656.00 |
| Ooma (Office Pro) | $24.95 per user | $149.70 | $1,796.40 |
| Dialpad (Standard) | $27.00 per user | $162.00 | $1,944.00 |
| RingCentral (RingEX Core) | $30.00 per user | $180.00 | $2,160.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Which area code to use in Knoxville, TN
NANPA records place the exchanges of the area's named cities and towns in 2 area codes. 865 has the most, with 409 of 436 exchanges (94%). A local number lets tenants and owners in Knoxville, TN call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 865 | 409 | Eastern | 1999 | none |
| 423 | 27 | Eastern and Central | 1995 | 729 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
Setting up Callata for a commercial property management company in Knoxville, TN
Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.
Porting a number you already use in Knoxville, TN is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Frequently asked questions
How many nonresidential property managers are there in Knoxville, TN?
Census County Business Patterns counted 45 nonresidential property managers in the Knoxville, TN metro area in 2023. They employed 271 people in mid-March.
What does a business phone system cost for a 6-person commercial property management company?
At month-to-month list prices checked September 28, 2026, 6 users cost $180.00 a month on RingCentral RingEX Core and $149.70 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $119.00.
What area code should a commercial property management company in Knoxville, TN use?
Area code 865 has the most assigned exchanges among the area's named places, followed by 423. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a commercial property management company?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.