CallataGuidesBusiness phone system for commercial printing companies in New York, NY-NJ
Commercial printing companies in the New York-Newark-Jersey City, NY-NJ metro area: 1,056 establishments in 2023, the local area codes, and what phone service costs a 13-person team.
- Establishments
- 1,056CBP 2023
- Employees
- 14,153mid-March 2023
- Per 100k residents
- 5.3U.S. 4.5
- Rank
- 1st of 518areas by count
The commercial printer market in New York, NY-NJ
There were 1,056 commercial printing companies in the New York-Newark-Jersey City, NY-NJ metro area in 2023, according to Census County Business Patterns (NAICS 323111, Commercial Printing (except Screen and Books)). They employed 14,153 people in mid-March and paid $1.1 billion in annual payroll. By establishment count the area is 1st out of 518 areas with published figures for commercial printing companies.
Measured against its 19.9 million residents (2024 estimate), the area has 5.3 commercial printing companies per 100,000 people; the U.S. rate is 4.5, so New York, NY-NJ is 19.0% above the national figure. The average establishment here has 13.4 employees, compared with 18.5 nationally. Payroll per employee comes to $75,330, 23.5% above the national $60,982.
| Measure | New York, NY-NJ | New York | United States |
|---|---|---|---|
| Establishments | 1,056 | 988 | 15,140 |
| Mid-March employees | 14,153 | 13,445 | 280,276 |
| Annual payroll | $1,066,147,000 | $828,455,000 | $17,091,858,000 |
| Employees per establishment | 13.4 | 13.6 | 18.5 |
| Payroll per employee | $75,330 | $61,618 | $60,982 |
| Establishments per 100,000 residents | 5.3 | 5.0 | 4.5 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Team sizes at commercial printing companies in New York, NY-NJ
Of the commercial printing companies in New York, NY-NJ that had employees in March 2023, 61.3% had fewer than five (the U.S. share is 50.9%). 78.8% had fewer than ten. When a business has only a few people, whoever is free answers the phone, and calls that arrive while everyone is busy go to voicemail unless they are routed somewhere else.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 647 | 61.3% | 50.9% |
| 5–9 employees | 184 | 17.4% | 19.1% |
| 10–19 employees | 89 | 8.4% | 11.9% |
| 20–49 employees | 75 | 7.1% | 10.0% |
| 50 or more employees | 60 | 5.7% | 8.2% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What commercial printing companies in New York, NY-NJ use the phone for
Print shops handle quotes, proofs and deadlines, and clients call often to check on jobs. Rush jobs depend on quick responses.
Calls a commercial printer in New York, NY-NJ might handle in a typical week include:
- A client calls about a rush order.
- A business calls for a quote on brochures.
- A designer calls about paper stock.
What commercial printing companies text about
Printers text proof notifications and pickup notices.
Because carriers require registration for business texting from local numbers, Callata files a 10DLC registration for a one-time $49; after approval, anyone on the team can reply from the business number.
Phone system pricing for a 13-person commercial printer
The average commercial printer in New York, NY-NJ has 13.4 employees, so a 13-person team is a reasonable benchmark. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 13 users on RingCentral RingEX Core cost $390.00 a month and 13 on Ooma Office Pro cost $324.35. Callata comes to $259.00 a month for 13 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $1,572 less than RingCentral for a commercial printer in New York, NY-NJ of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $259.00 | $3,108.00 |
| Quo (Starter) | $19.00 per user | $247.00 | $2,964.00 |
| Nextiva (Core) | $23.00 per user | $299.00 | $3,588.00 |
| Ooma (Office Pro) | $24.95 per user | $324.35 | $3,892.20 |
| Dialpad (Standard) | $27.00 per user | $351.00 | $4,212.00 |
| RingCentral (RingEX Core) | $30.00 per user | $390.00 | $4,680.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Which area code to use in New York, NY-NJ
NANPA records place the exchanges of the area's named cities and towns in 8 area codes. 201 has the most, with 761 of 3,908 exchanges (19%). A local number lets clients in New York, NY-NJ call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 201 | 761 | Eastern | 1947 | 551 |
| 732 | 742 | Eastern | 1997 | 848 |
| 973 | 643 | Eastern | 1997 | 862 |
| 908 | 536 | Eastern | 1990 | none |
| 631 | 341 | Eastern | 1999 | 934 |
| 862 | 320 | Eastern | 2001 | 973 |
| 551 | 296 | Eastern | 2001 | 201 |
| 848 | 269 | Eastern | 2001 | 732 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
Setting up Callata for a commercial printer in New York, NY-NJ
Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.
Porting a number you already use in New York, NY-NJ is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Frequently asked questions
How many commercial printing companies are there in New York, NY-NJ?
Census County Business Patterns counted 1,056 commercial printing companies in the New York-Newark-Jersey City, NY-NJ metro area in 2023. They employed 14,153 people in mid-March.
What does a business phone system cost for a 13-person commercial printer?
At month-to-month list prices checked September 28, 2026, 13 users cost $390.00 a month on RingCentral RingEX Core and $324.35 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $259.00.
What area code should a commercial printer in New York, NY-NJ use?
Area code 201 has the most assigned exchanges among the area's named places, followed by 732 and 973. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a commercial printer?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.