CallataGuidesBusiness phone system for residential property managers in Nashville, TN
Residential property managers in the Nashville-Davidson--Murfreesboro--Franklin, TN metro area: 406 establishments in 2023, the local area codes, and what phone service costs a 7-person team.
- Establishments
- 406CBP 2023
- Employees
- 2,704mid-March 2023
- Per 100k residents
- 18.9U.S. 17.9
- Rank
- 29th of 740areas by count
Residential property managers in Nashville, TN by the numbers
There were 406 residential property managers in the Nashville-Davidson--Murfreesboro--Franklin, TN metro area in 2023, according to Census County Business Patterns (NAICS 531311, Residential Property Managers). They employed 2,704 people in mid-March and paid $168.9 million in annual payroll. By establishment count the area is 29th out of 740 areas with published figures for residential property managers.
Measured against its 2.2 million residents (2024 estimate), the area has 18.9 residential property managers per 100,000 people; the U.S. rate is 17.9, so Nashville, TN is 5.6% above the national figure. The average establishment here has 6.7 employees, compared with 8.8 nationally. Payroll per employee comes to $62,447, 6.2% above the national $58,786.
| Measure | Nashville, TN | Tennessee | United States |
|---|---|---|---|
| Establishments | 406 | 970 | 60,818 |
| Mid-March employees | 2,704 (moderate noise) | 7,291 | 536,933 |
| Annual payroll | $168,857,000 (moderate noise) | $399,574,000 | $31,564,334,000 |
| Employees per establishment | 6.7 | 7.5 | 8.8 |
| Payroll per employee | $62,447 | $54,804 | $58,786 |
| Establishments per 100,000 residents | 18.9 | 13.4 | 17.9 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big residential property managers in Nashville, TN are
Of the residential property managers in Nashville, TN that had employees in March 2023, 62.5% had fewer than five (the U.S. share is 64.9%). 88.6% had fewer than ten. When a business has only a few people, whoever is free answers the phone, and calls that arrive while everyone is busy go to voicemail unless they are routed somewhere else.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 252 | 62.5% | 64.9% |
| 5–9 employees | 105 | 26.1% | 20.1% |
| 10–19 employees | 25 | 6.2% | 8.2% |
| 20–49 employees | 18 | 4.5% | 4.2% |
| 50 or more employees | 3 | 0.7% | 2.6% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Why the phone matters for residential property managers in Nashville, TN
Property managers hear from tenants, owners, prospective renters and vendors, and maintenance calls can be urgent. Separating leasing calls from maintenance and routing emergencies after hours keeps small teams sane. That holds for residential property managers in Nashville, TN as much as anywhere.
Typical inbound and outbound calls for residential property managers in Nashville, TN:
- A prospective tenant calls to schedule a showing.
- A plumber calls to confirm access to a unit.
- A tenant calls about a leaking water heater.
Business texting for residential property managers
Managers text maintenance appointment windows, showing confirmations and rent reminders.
Team texting on Callata runs from your business number, so replies come from the practice or shop rather than someone's personal phone. It turns on after the one-time $49 carrier registration (10DLC) is approved.
Phone system pricing for a 7-person residential property management company
The average residential property management company in Nashville, TN has 6.7 employees, so a 7-person team is a reasonable benchmark. On a per-user plan that headcount sets the bill: $174.65 a month on Ooma Office Pro or $210.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata comes to $139.00 a month for 7 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $852 less than RingCentral for a residential property management company in Nashville, TN of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $139.00 | $1,668.00 |
| Quo (Starter) | $19.00 per user | $133.00 | $1,596.00 |
| Nextiva (Core) | $23.00 per user | $161.00 | $1,932.00 |
| Ooma (Office Pro) | $24.95 per user | $174.65 | $2,095.80 |
| Dialpad (Standard) | $27.00 per user | $189.00 | $2,268.00 |
| RingCentral (RingEX Core) | $30.00 per user | $210.00 | $2,520.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Getting a local number in Nashville, TN
NANPA records place the exchanges of the area's named cities and towns in 3 area codes. 615 has the most, with 716 of 937 exchanges (76%). A local number lets tenants and owners in Nashville, TN call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 615 | 716 | Central | 1954 | 629 |
| 629 | 174 | Central | 2015 | 615 |
| 931 | 47 | Eastern and Central | 1997 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
What residential property managers in Nashville, TN get with Callata
For $99 a month, Callata puts a team of up to 5 on one plan ($20 for each person after that): up to 3 local numbers, unlimited inbound calls, a pooled allowance of 1,500 outbound US and Canada minutes per user, browser and cell calling, voicemail transcription with urgency triage, recorded calls with AI summaries and business-hours routing, with E911 on every number.
Porting a number you already use in Nashville, TN is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Frequently asked questions
How many residential property managers are there in Nashville, TN?
Census County Business Patterns counted 406 residential property managers in the Nashville-Davidson--Murfreesboro--Franklin, TN metro area in 2023. They employed 2,704 people in mid-March.
What does a business phone system cost for a 7-person residential property management company?
At month-to-month list prices checked September 28, 2026, 7 users cost $210.00 a month on RingCentral RingEX Core and $174.65 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $139.00.
What area code should a residential property management company in Nashville, TN use?
Area code 615 has the most assigned exchanges among the area's named places, followed by 629 and 931. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a residential property management company?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.