CallataGuidesBusiness phone system for payroll services firms in Wichita, KS
Payroll services firms in the Wichita, KS metro area: 13 establishments in 2023, the local area codes, and what phone service costs a 63-person team.
- Establishments
- 13CBP 2023
- Employees
- 819mid-March 2023
- Per 100k residents
- 2.0U.S. 1.6
- Rank
- 72nd of 232areas by count
How many payroll services firms are in Wichita, KS?
There were 13 payroll services firms in the Wichita, KS metro area in 2023, according to Census County Business Patterns (NAICS 541214, Payroll Services). They employed 819 people in mid-March and paid $27.7 million in annual payroll. By establishment count the area is 72nd out of 232 areas with published figures for payroll services firms.
Measured against its 661,000 residents (2024 estimate), the area has 2.0 payroll services firms per 100,000 people; the U.S. rate is 1.6, so Wichita, KS is 20.4% above the national figure. The average establishment here has 63.0 employees, compared with 55.7 nationally. Payroll per employee comes to $33,790, 49.0% below the national $66,265.
| Measure | Wichita, KS | Kansas | United States |
|---|---|---|---|
| Establishments | 13 | 43 | 5,556 |
| Mid-March employees | 819 (moderate noise) | 2,191 | 309,518 |
| Annual payroll | $27,674,000 | $70,647,000 | $20,510,140,000 |
| Employees per establishment | 63.0 | 51.0 | 55.7 |
| Payroll per employee | $33,790 | $32,244 | $66,265 |
| Establishments per 100,000 residents | 2.0 | 1.4 | 1.6 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Team sizes at payroll services firms in Wichita, KS
Of the payroll services firms in Wichita, KS that had employees in March 2023, 50.0% had fewer than five (the U.S. share is 46.0%). 100.0% had fewer than ten. When a business has only a few people, whoever is free answers the phone, and calls that arrive while everyone is busy go to voicemail unless they are routed somewhere else.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 4 | 50.0% | 46.0% |
| 5–9 employees | 4 | 50.0% | 14.1% |
| 10–19 employees | not published | — | 12.3% |
| 20–49 employees | not published | — | 12.5% |
| 50 or more employees | 0 | 0.0% | 15.1% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Calls a payroll and bookkeeping firm in Wichita, KS has to catch
Payroll providers work on fixed deadlines, and a client who cannot reach them on payday is a client at risk. Calls about new hires, tax notices and pay corrections need to reach the right specialist quickly.
A few of the calls that come in to payroll services firms in Wichita, KS:
- A client calls to add a new employee before payroll runs.
- The firm calls a client to confirm payroll hours.
- A prospect calls to ask about switching payroll providers.
Texting business clients
Firms text payroll cutoff reminders and approval requests.
Texts sent from a local business number in Wichita, KS have to be registered with carriers first (10DLC); on Callata that is a one-time $49 fee, after which the whole team can text from the shared number.
Phone system pricing for a 63-person payroll and bookkeeping firm
The average payroll and bookkeeping firm in Wichita, KS has 63.0 employees, so a 63-person team is a reasonable benchmark. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 63 users on RingCentral RingEX Core cost $1,890.00 a month and 63 on Ooma Office Pro cost $1,571.85. Callata comes to $1,259.00 a month for 63 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $7,572 less than RingCentral for a payroll and bookkeeping firm in Wichita, KS of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $1,259.00 | $15,108.00 |
| Quo (Starter) | $19.00 per user | $1,197.00 | $14,364.00 |
| Nextiva (Core) | $23.00 per user | $1,449.00 | $17,388.00 |
| Ooma (Office Pro) | $24.95 per user | $1,571.85 | $18,862.20 |
| Dialpad (Standard) | $27.00 per user | $1,701.00 | $20,412.00 |
| RingCentral (RingEX Core) | $30.00 per user | $1,890.00 | $22,680.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Local area codes for payroll services firms in Wichita, KS
NANPA records place the exchanges of the area's named cities and towns in 3 area codes. 316 has the most, with 336 of 381 exchanges (88%). A local number lets business clients in Wichita, KS call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 316 | 336 | Central | 1947 | none |
| 620 | 41 | Central and Mountain | 2001 | none |
| 785 | 4 | Central and Mountain | 1997 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
Setting up Callata for a payroll and bookkeeping firm in Wichita, KS
Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.
Porting a number you already use in Wichita, KS is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Avoid sending bank account or Social Security numbers by text.
Frequently asked questions
How many payroll services firms are there in Wichita, KS?
Census County Business Patterns counted 13 payroll services firms in the Wichita, KS metro area in 2023. They employed 819 people in mid-March.
What does a business phone system cost for a 63-person payroll and bookkeeping firm?
At month-to-month list prices checked September 28, 2026, 63 users cost $1,890.00 a month on RingCentral RingEX Core and $1,571.85 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $1,259.00.
What area code should a payroll and bookkeeping firm in Wichita, KS use?
Area code 316 has the most assigned exchanges among the area's named places, followed by 620 and 785. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a payroll and bookkeeping firm?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute. Avoid sending bank account or Social Security numbers by text.