CallataGuidesBusiness phone system for mental health practices in Dayton, OH
Mental health practices in the Dayton-Kettering-Beavercreek, OH metro area: 60 establishments in 2023, the local area codes, and what phone service costs an 8-person team.
- Establishments
- 60CBP 2023
- Employees
- 491mid-March 2023
- Per 100k residents
- 7.3U.S. 13.7
- Rank
- 114th of 646areas by count
How many mental health practices are in Dayton, OH?
County Business Patterns counts 60 mental health practices (NAICS 621330, Offices of Mental Health Practitioners (except Physicians)) in the Dayton-Kettering-Beavercreek, OH metro area for 2023. They employed 491 people in mid-March and paid $20.2 million in annual payroll. By establishment count the area is 114th out of 646 areas with published figures for mental health practices.
Measured against its 822,000 residents (2024 estimate), the area has 7.3 mental health practices per 100,000 people; the U.S. rate is 13.7, so Dayton, OH is 46.6% below the national figure. The average establishment here has 8.2 employees, compared with 5.9 nationally. Payroll per employee comes to $41,226, 8.9% below the national $45,252.
| Measure | Dayton, OH | Ohio | United States |
|---|---|---|---|
| Establishments | 60 | 880 | 46,513 |
| Mid-March employees | 491 | 7,333 | 276,277 |
| Annual payroll | $20,242,000 | $320,404,000 | $12,502,175,000 |
| Employees per establishment | 8.2 | 8.3 | 5.9 |
| Payroll per employee | $41,226 | $43,693 | $45,252 |
| Establishments per 100,000 residents | 7.3 | 7.4 | 13.7 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big mental health practices in Dayton, OH are
Of the mental health practices in Dayton, OH that had employees in March 2023, 63.8% had fewer than five (the U.S. share is 78.1%). 77.6% had fewer than ten. Small teams usually share the phone: the person who answers is often also serving a customer or doing the job, which is when calls get missed.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 37 | 63.8% | 78.1% |
| 5–9 employees | 8 | 13.8% | 9.0% |
| 10–19 employees | 5 | 8.6% | 6.6% |
| 20–49 employees | 8 | 13.8% | 4.7% |
| 50 or more employees | 0 | 0.0% | 1.7% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Calls a therapy practice in Dayton, OH has to catch
Counselors and therapists are often in session when the phone rings, so first contacts frequently land in voicemail. Prospective clients reaching out for the first time may not call twice, which makes prompt, accurate callbacks important.
A few of the calls that come in to mental health practices in Dayton, OH:
- A referring physician calls to discuss a referral.
- A prospective client calls to ask about availability and fees.
- An insurance company calls about authorization.
Business texting for mental health practices
Many practices limit texting to scheduling logistics, such as confirming a session time, and keep clinical conversation in session.
Texts sent from a local business number in Dayton, OH have to be registered with carriers first (10DLC); on Callata that is a one-time $49 fee, after which the whole team can text from the shared number.
Callata vs. per-seat pricing for mental health practices in Dayton, OH
The average therapy practice in Dayton, OH has 8.2 employees, so an 8-person team is a reasonable benchmark. On a per-user plan that headcount sets the bill: $199.60 a month on Ooma Office Pro or $240.00 on RingCentral RingEX Core at list price (checked September 28, 2026). Callata comes to $159.00 a month for 8 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $972 less than RingCentral for a therapy practice in Dayton, OH of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $159.00 | $1,908.00 |
| Quo (Starter) | $19.00 per user | $152.00 | $1,824.00 |
| Nextiva (Core) | $23.00 per user | $184.00 | $2,208.00 |
| Ooma (Office Pro) | $24.95 per user | $199.60 | $2,395.20 |
| Dialpad (Standard) | $27.00 per user | $216.00 | $2,592.00 |
| RingCentral (RingEX Core) | $30.00 per user | $240.00 | $2,880.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Local area codes for mental health practices in Dayton, OH
NANPA records place the exchanges of the area's named cities and towns in 8 area codes. 937 has the most, with 382 of 436 exchanges (88%). A local number lets clients in Dayton, OH call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 937 | 382 | Eastern | 1996 | 326 |
| 326 | 29 | Eastern | 2020 | 937 |
| 513 | 14 | Eastern | 1947 | 283 |
| 419 | 4 | Eastern | 1947 | 567 |
| 740 | 2 | Eastern | 1997 | 220 |
| 330 | 2 | Eastern | 1996 | 234 |
| 567 | 2 | Eastern | 2002 | 419 |
| 283 | 1 | Eastern | 2023 | 513 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
What mental health practices in Dayton, OH get with Callata
For $99 a month, Callata puts a team of up to 5 on one plan ($20 for each person after that): up to 3 local numbers, unlimited inbound calls, a pooled allowance of 1,500 outbound US and Canada minutes per user, browser and cell calling, voicemail transcription with urgency triage, recorded calls with AI summaries and business-hours routing, with E911 on every number.
Porting a number you already use in Dayton, OH is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.
Frequently asked questions
How many mental health practices are there in Dayton, OH?
Census County Business Patterns counted 60 mental health practices in the Dayton-Kettering-Beavercreek, OH metro area in 2023. They employed 491 people in mid-March.
What does a business phone system cost for an 8-person therapy practice?
At month-to-month list prices checked September 28, 2026, 8 users cost $240.00 a month on RingCentral RingEX Core and $199.60 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $159.00.
What area code should a therapy practice in Dayton, OH use?
Area code 937 has the most assigned exchanges among the area's named places, followed by 326 and 513. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a therapy practice?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute. Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.