CallataGuidesBusiness phone system for residential property managers in Appleton, WI
Residential property managers in the Appleton, WI metro area: 22 establishments in 2023, the local area codes, and what phone service costs an 8-person team.
- Establishments
- 22CBP 2023
- Employees
- 172mid-March 2023
- Per 100k residents
- 8.8U.S. 17.9
- Rank
- 292nd of 740areas by count
How many residential property managers are in Appleton, WI?
The Census Bureau's 2023 County Business Patterns lists 22 establishments classified as Residential Property Managers (NAICS 531311) in the Appleton, WI metro area. Together they reported 172 mid-March employees and $7,581,000 of payroll for the year. That ranks 292nd of the 740 metro and micropolitan areas where Census published a count for this industry.
With 249,000 residents in the Census 2024 estimate, that is 8.8 residential property managers per 100,000 people, 50.6% below the national rate of 17.9. Establishments average 7.8 employees, 11.4% below the U.S. average of 8.8. Payroll per employee comes to $44,076, 25.0% below the national $58,786.
| Measure | Appleton, WI | Wisconsin | United States |
|---|---|---|---|
| Establishments | 22 | 768 | 60,818 |
| Mid-March employees | 172 | 7,716 | 536,933 |
| Annual payroll | $7,581,000 | $355,706,000 | $31,564,334,000 |
| Employees per establishment | 7.8 | 10.0 | 8.8 |
| Payroll per employee | $44,076 | $46,100 | $58,786 |
| Establishments per 100,000 residents | 8.8 | 12.9 | 17.9 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Team sizes at residential property managers in Appleton, WI
Of the residential property managers in Appleton, WI that had employees in March 2023, 73.7% had fewer than five (the U.S. share is 64.9%). 100.0% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 14 | 73.7% | 64.9% |
| 5–9 employees | 5 | 26.3% | 20.1% |
| 10–19 employees | not published | — | 8.2% |
| 20–49 employees | not published | — | 4.2% |
| 50 or more employees | 0 | 0.0% | 2.6% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Why the phone matters for residential property managers in Appleton, WI
Property managers hear from tenants, owners, prospective renters and vendors, and maintenance calls can be urgent. Separating leasing calls from maintenance and routing emergencies after hours keeps small teams sane.
A few of the calls that come in to residential property managers in Appleton, WI:
- A tenant calls about a leaking water heater.
- An owner calls about a monthly statement.
- The manager calls a tenant about a late payment.
After-hours calls
Maintenance emergencies happen at night, so after-hours routing to an on-call person is especially important here.
With business-hours routing, calls after closing can go to transcribed voicemail or an optional AI receptionist instead of ringing an empty room.
What a phone system costs a residential property management company in Appleton, WI
The average residential property management company in Appleton, WI has 7.8 employees, so an 8-person team is a reasonable benchmark. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 8 users on RingCentral RingEX Core cost $240.00 a month and 8 on Ooma Office Pro cost $199.60. On Callata the same 8 people cost $159.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $972. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $159.00 | $1,908.00 |
| Quo (Starter) | $19.00 per user | $152.00 | $1,824.00 |
| Nextiva (Core) | $23.00 per user | $184.00 | $2,208.00 |
| Ooma (Office Pro) | $24.95 per user | $199.60 | $2,395.20 |
| Dialpad (Standard) | $27.00 per user | $216.00 | $2,592.00 |
| RingCentral (RingEX Core) | $30.00 per user | $240.00 | $2,880.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Local area codes for residential property managers in Appleton, WI
The exchanges in the area's named cities and towns are all in area code 920 (138 exchanges in NANPA's file). Callata's plan includes up to 3 local numbers; you can pick them in the area codes your tenants and owners recognize, subject to carrier inventory, or port the number you already have for free.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 920 | 138 | Central | 1997 | 274 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
Setting up Callata for a residential property management company in Appleton, WI
For $99 a month, Callata puts a team of up to 5 on one plan ($20 for each person after that): up to 3 local numbers, unlimited inbound calls, a pooled allowance of 1,500 outbound US and Canada minutes per user, browser and cell calling, voicemail transcription with urgency triage, recorded calls with AI summaries and business-hours routing, with E911 on every number.
If you already have a number in Appleton, WI, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Frequently asked questions
How many residential property managers are there in Appleton, WI?
Census County Business Patterns counted 22 residential property managers in the Appleton, WI metro area in 2023. They employed 172 people in mid-March.
What does a business phone system cost for an 8-person residential property management company?
At month-to-month list prices checked September 28, 2026, 8 users cost $240.00 a month on RingCentral RingEX Core and $199.60 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $159.00.
What area code should a residential property management company in Appleton, WI use?
Area code 920 has the most assigned exchanges among the area's named places. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a residential property management company?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.