CallataGuidesBusiness phone system for physical, occupational and speech therapy clinics in Seattle, WA
Physical, occupational and speech therapy clinics in the Seattle-Tacoma-Bellevue, WA metro area: 769 establishments in 2023, the local area codes, and what phone service costs an 8-person team.
- Establishments
- 769CBP 2023
- Employees
- 5,829mid-March 2023
- Per 100k residents
- 18.6U.S. 15.3
- Rank
- 11th of 827areas by count
Physical, occupational and speech therapy clinics in Seattle, WA by the numbers
There were 769 physical, occupational and speech therapy clinics in the Seattle-Tacoma-Bellevue, WA metro area in 2023, according to Census County Business Patterns (NAICS 621340, Offices of Physical, Occupational and Speech Therapists, and Audiologists). They employed 5,829 people in mid-March and paid $332.9 million in annual payroll. By establishment count the area is 11th out of 827 areas with published figures for physical, occupational and speech therapy clinics.
Measured against its 4.1 million residents (2024 estimate), the area has 18.6 physical, occupational and speech therapy clinics per 100,000 people; the U.S. rate is 15.3, so Seattle, WA is 21.2% above the national figure. The average establishment here has 7.6 employees, compared with 9.0 nationally. Payroll per employee comes to $57,107, 16.4% above the national $49,067.
| Measure | Seattle, WA | Washington | United States |
|---|---|---|---|
| Establishments | 769 | 1,307 | 52,058 |
| Mid-March employees | 5,829 (moderate noise) | 9,897 | 466,903 |
| Annual payroll | $332,876,000 | $532,263,000 | $22,909,546,000 |
| Employees per establishment | 7.6 | 7.6 | 9.0 |
| Payroll per employee | $57,107 | $53,780 | $49,067 |
| Establishments per 100,000 residents | 18.6 | 16.4 | 15.3 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big physical, occupational and speech therapy clinics in Seattle, WA are
Of the physical, occupational and speech therapy clinics in Seattle, WA that had employees in March 2023, 53.1% had fewer than five (the U.S. share is 56.8%). 79.0% had fewer than ten. When a business has only a few people, whoever is free answers the phone, and calls that arrive while everyone is busy go to voicemail unless they are routed somewhere else.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 408 | 53.1% | 56.8% |
| 5–9 employees | 199 | 25.9% | 21.4% |
| 10–19 employees | 105 | 13.7% | 14.0% |
| 20–49 employees | 44 | 5.7% | 6.0% |
| 50 or more employees | 12 | 1.6% | 1.8% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What physical, occupational and speech therapy clinics in Seattle, WA use the phone for
Therapy plans of care involve many visits over several weeks, so clinics spend a large share of phone time scheduling and confirming. Referral sources and payers also call to check on authorizations and progress.
Calls a physical therapy clinic in Seattle, WA might handle in a typical week include:
- A patient calls with a new referral after surgery.
- The clinic calls patients to fill a cancelled slot.
- A case manager calls about a workers' compensation patient.
Texting patients
Reminder texts and quick reschedule replies help keep a full schedule full.
Team texting on Callata runs from your business number, so replies come from the practice or shop rather than someone's personal phone. It turns on after the one-time $49 carrier registration (10DLC) is approved.
Callata vs. per-seat pricing for physical, occupational and speech therapy clinics in Seattle, WA
The average physical therapy clinic in Seattle, WA has 7.6 employees, so an 8-person team is a reasonable benchmark. Priced per seat, 8 users would run $240.00 a month on RingCentral RingEX Core and $199.60 on Ooma Office Pro (month-to-month list prices, checked September 28, 2026). Callata comes to $159.00 a month for 8 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $972 less than RingCentral for a physical therapy clinic in Seattle, WA of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $159.00 | $1,908.00 |
| Quo (Starter) | $19.00 per user | $152.00 | $1,824.00 |
| Nextiva (Core) | $23.00 per user | $184.00 | $2,208.00 |
| Ooma (Office Pro) | $24.95 per user | $199.60 | $2,395.20 |
| Dialpad (Standard) | $27.00 per user | $216.00 | $2,592.00 |
| RingCentral (RingEX Core) | $30.00 per user | $240.00 | $2,880.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Getting a local number in Seattle, WA
NANPA records place the exchanges of the area's named cities and towns in 5 area codes. 206 has the most, with 697 of 1,774 exchanges (39%). A local number lets patients in Seattle, WA call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 206 | 697 | Pacific | 1947 | 564 |
| 425 | 548 | Pacific | 1997 | none |
| 253 | 444 | Pacific | 1997 | none |
| 360 | 79 | Pacific | 1995 | 564 |
| 564 | 6 | Pacific | 2017 | 206, 360 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
What physical, occupational and speech therapy clinics in Seattle, WA get with Callata
Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.
Porting a number you already use in Seattle, WA is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.
Frequently asked questions
How many physical, occupational and speech therapy clinics are there in Seattle, WA?
Census County Business Patterns counted 769 physical, occupational and speech therapy clinics in the Seattle-Tacoma-Bellevue, WA metro area in 2023. They employed 5,829 people in mid-March.
What does a business phone system cost for an 8-person physical therapy clinic?
At month-to-month list prices checked September 28, 2026, 8 users cost $240.00 a month on RingCentral RingEX Core and $199.60 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $159.00.
What area code should a physical therapy clinic in Seattle, WA use?
Area code 206 has the most assigned exchanges among the area's named places, followed by 425 and 253. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a physical therapy clinic?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute. Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.