CallataGuidesBusiness phone system for physical, occupational and speech therapy clinics in Sacramento, CA
Physical, occupational and speech therapy clinics in the Sacramento-Roseville-Folsom, CA metro area: 259 establishments in 2023, the local area codes, and what phone service costs an 8-person team.
- Establishments
- 259CBP 2023
- Employees
- 2,002mid-March 2023
- Per 100k residents
- 10.5U.S. 15.3
- Rank
- 33rd of 827areas by count
Physical, occupational and speech therapy clinics in Sacramento, CA by the numbers
There were 259 physical, occupational and speech therapy clinics in the Sacramento-Roseville-Folsom, CA metro area in 2023, according to Census County Business Patterns (NAICS 621340, Offices of Physical, Occupational and Speech Therapists, and Audiologists). Together they reported 2,002 mid-March employees and $94.4 million of payroll for the year. That ranks 33rd of the 827 metro and micropolitan areas where Census published a count for this industry.
With 2.5 million residents in the Census 2024 estimate, that is 10.5 physical, occupational and speech therapy clinics per 100,000 people, 31.3% below the national rate of 15.3. Establishments average 7.7 employees, 13.8% below the U.S. average of 9.0. Payroll per employee comes to $47,132, 3.9% below the national $49,067.
| Measure | Sacramento, CA | California | United States |
|---|---|---|---|
| Establishments | 259 | 5,369 | 52,058 |
| Mid-March employees | 2,002 | 45,901 | 466,903 |
| Annual payroll | $94,358,000 | $2,324,492,000 | $22,909,546,000 |
| Employees per establishment | 7.7 | 8.5 | 9.0 |
| Payroll per employee | $47,132 | $50,641 | $49,067 |
| Establishments per 100,000 residents | 10.5 | 13.6 | 15.3 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big physical, occupational and speech therapy clinics in Sacramento, CA are
Of the physical, occupational and speech therapy clinics in Sacramento, CA that had employees in March 2023, 51.2% had fewer than five (the U.S. share is 56.8%). 78.1% had fewer than ten. For a business of a few people, phone coverage is a staffing question as much as a technology one: someone has to be free to pick up, or the call needs somewhere sensible to go.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 131 | 51.2% | 56.8% |
| 5–9 employees | 69 | 27.0% | 21.4% |
| 10–19 employees | 41 | 16.0% | 14.0% |
| 20–49 employees | 15 | 5.9% | 6.0% |
| 50 or more employees | 0 | 0.0% | 1.8% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
Calls a physical therapy clinic in Sacramento, CA has to catch
Therapy plans of care involve many visits over several weeks, so clinics spend a large share of phone time scheduling and confirming. Referral sources and payers also call to check on authorizations and progress.
Calls a physical therapy clinic in Sacramento, CA might handle in a typical week include:
- A case manager calls about a workers' compensation patient.
- A patient calls to reschedule several visits around travel.
- A physician's office calls to send a referral.
Calls after closing time
After-hours calls are usually scheduling requests or questions about the first visit.
Business-hours routing in Callata sends calls to voicemail, a teammate's cell or an AI agent once the day ends, and voicemails arrive transcribed with an urgency flag.
What a phone system costs a physical therapy clinic in Sacramento, CA
The average physical therapy clinic in Sacramento, CA has 7.7 employees, so an 8-person team is a reasonable benchmark. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 8 users on RingCentral RingEX Core cost $240.00 a month and 8 on Ooma Office Pro cost $199.60. On Callata the same 8 people cost $159.00 a month, less than either per-seat plan.
The annual difference against RingCentral's monthly list price comes to $972. Some vendors discount annual contracts; the table shows month-to-month prices.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $159.00 | $1,908.00 |
| Quo (Starter) | $19.00 per user | $152.00 | $1,824.00 |
| Nextiva (Core) | $23.00 per user | $184.00 | $2,208.00 |
| Ooma (Office Pro) | $24.95 per user | $199.60 | $2,395.20 |
| Dialpad (Standard) | $27.00 per user | $216.00 | $2,592.00 |
| RingCentral (RingEX Core) | $30.00 per user | $240.00 | $2,880.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Which area code to use in Sacramento, CA
NANPA records place the exchanges of the area's named cities and towns in 5 area codes. 916 has the most, with 590 of 793 exchanges (74%). Callata's plan includes up to 3 local numbers; you can pick them in the area codes your patients recognize, subject to carrier inventory, or port the number you already have for free.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 916 | 590 | Pacific | 1947 | 279 |
| 279 | 103 | Pacific | 2018 | 916 |
| 530 | 89 | Pacific | 1997 | 837 |
| 209 | 9 | Pacific | 1958 | 350 |
| 350 | 2 | Pacific | 2022 | 209 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
How Callata works for physical, occupational and speech therapy clinics
Callata is a business phone system priced at $99 a month with 5 users included, then $20 per additional user. Callata Office includes up to 3 local business numbers, unlimited inbound calling, 1,500 pooled outbound US and Canada minutes per user each month, a browser softphone that can also ring your cell, voicemail with transcription, call recording with AI summaries, business-hours routing and E911 on every number.
If you already have a number in Sacramento, CA, porting it to Callata is free. Texting from a local number requires a one-time carrier registration (10DLC, $49), and the numbers available in any area code depend on carrier inventory when you choose them.
Optional AI agents (receptionist, sales, support or scheduler) can answer calls after hours or when nobody picks up, take messages, text, email and transfer to your team. They are billed from prepaid AI minutes at $0.25 per minute, identify themselves as AI, and may only place outbound calls to people who consented, between 8am and 9pm.
Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.
Frequently asked questions
How many physical, occupational and speech therapy clinics are there in Sacramento, CA?
Census County Business Patterns counted 259 physical, occupational and speech therapy clinics in the Sacramento-Roseville-Folsom, CA metro area in 2023. They employed 2,002 people in mid-March.
What does a business phone system cost for an 8-person physical therapy clinic?
At month-to-month list prices checked September 28, 2026, 8 users cost $240.00 a month on RingCentral RingEX Core and $199.60 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $159.00.
What area code should a physical therapy clinic in Sacramento, CA use?
Area code 916 has the most assigned exchanges among the area's named places, followed by 279 and 530. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a physical therapy clinic?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute. Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.