CallataGuidesBusiness phone system for hotels and motels in Tampa, FL
Hotels and motels in the Tampa-St. Petersburg-Clearwater, FL metro area: 454 establishments in 2023, the local area codes, and what phone service costs a 31-person team.
- Establishments
- 454CBP 2023
- Employees
- 14,262mid-March 2023
- Per 100k residents
- 13.3U.S. 16.4
- Rank
- 18th of 917areas by count
Hotels and motels in Tampa, FL by the numbers
The Census Bureau's 2023 County Business Patterns lists 454 establishments classified as Hotels (except Casino Hotels) and Motels (NAICS 721110) in the Tampa-St. Petersburg-Clearwater, FL metro area. They employed 14,262 people in mid-March and paid $513.5 million in annual payroll. By establishment count the area is 18th out of 917 areas with published figures for hotels and motels.
Measured against its 3.4 million residents (2024 estimate), the area has 13.3 hotels and motels per 100,000 people; the U.S. rate is 16.4, so Tampa, FL is 19.3% below the national figure. The average establishment here has 31.4 employees, compared with 26.8 nationally. Payroll per employee comes to $36,006, 8.6% below the national $39,374.
| Measure | Tampa, FL | Florida | United States |
|---|---|---|---|
| Establishments | 454 | 3,546 | 55,895 |
| Mid-March employees | 14,262 | 162,576 | 1,497,840 |
| Annual payroll | $513,514,000 | $6,967,881,000 | $58,976,358,000 |
| Employees per establishment | 31.4 | 45.8 | 26.8 |
| Payroll per employee | $36,006 | $42,859 | $39,374 |
| Establishments per 100,000 residents | 13.3 | 15.2 | 16.4 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
How big hotels and motels in Tampa, FL are
Of the hotels and motels in Tampa, FL that had employees in March 2023, 36.6% had fewer than five (the U.S. share is 30.9%). 46.8% had fewer than ten. When a business has only a few people, whoever is free answers the phone, and calls that arrive while everyone is busy go to voicemail unless they are routed somewhere else.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 165 | 36.6% | 30.9% |
| 5–9 employees | 46 | 10.2% | 14.9% |
| 10–19 employees | 74 | 16.4% | 21.7% |
| 20–49 employees | 116 | 25.7% | 23.1% |
| 50 or more employees | 50 | 11.1% | 9.4% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What hotels and motels in Tampa, FL use the phone for
Independent hotels take reservations, guest requests and group inquiries by phone, and the front desk is staffed around the clock. Calls that go unanswered may become bookings elsewhere.
Calls a hotel in Tampa, FL might handle in a typical week include:
- An event planner calls about a room block.
- The hotel calls a guest to confirm a late arrival.
- A vendor calls about a delivery.
Business texting for hotels and motels
Hotels text check-in details and guest service updates.
Team texting on Callata runs from your business number, so replies come from the practice or shop rather than someone's personal phone. It turns on after the one-time $49 carrier registration (10DLC) is approved.
Phone system pricing for a 31-person hotel
The average hotel in Tampa, FL has 31.4 employees, so a 31-person team is a reasonable benchmark. Priced per seat, 31 users would run $930.00 a month on RingCentral RingEX Core and $773.45 on Ooma Office Pro (month-to-month list prices, checked September 28, 2026). Callata comes to $619.00 a month for 31 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $3,732 less than RingCentral for a hotel in Tampa, FL of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $619.00 | $7,428.00 |
| Quo (Starter) | $19.00 per user | $589.00 | $7,068.00 |
| Nextiva (Core) | $23.00 per user | $713.00 | $8,556.00 |
| Ooma (Office Pro) | $24.95 per user | $773.45 | $9,281.40 |
| Dialpad (Standard) | $27.00 per user | $837.00 | $10,044.00 |
| RingCentral (RingEX Core) | $30.00 per user | $930.00 | $11,160.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Getting a local number in Tampa, FL
NANPA records place the exchanges of the area's named cities and towns in 4 area codes. 727 has the most, with 593 of 927 exchanges (64%). A local number lets guests in Tampa, FL call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 727 | 593 | Eastern | 1998 | none |
| 813 | 249 | Eastern | 1953 | 656 |
| 352 | 69 | Eastern | 1995 | none |
| 656 | 16 | Eastern | 2022 | 813 |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
What hotels and motels in Tampa, FL get with Callata
Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.
Porting a number you already use in Tampa, FL is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Frequently asked questions
How many hotels and motels are there in Tampa, FL?
Census County Business Patterns counted 454 hotels and motels in the Tampa-St. Petersburg-Clearwater, FL metro area in 2023. They employed 14,262 people in mid-March.
What does a business phone system cost for a 31-person hotel?
At month-to-month list prices checked September 28, 2026, 31 users cost $930.00 a month on RingCentral RingEX Core and $773.45 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $619.00.
What area code should a hotel in Tampa, FL use?
Area code 727 has the most assigned exchanges among the area's named places, followed by 813 and 352. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a hotel?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute.