CallataGuidesBusiness phone system for home health care agencies in Provo, UT
Home health care agencies in the Provo-Orem-Lehi, UT metro area: 48 establishments in 2023, the local area codes, and what phone service costs a 22-person team.
- Establishments
- 48CBP 2023
- Employees
- 1,073mid-March 2023
- Per 100k residents
- 6.3U.S. 12.0
- Rank
- 115th of 743areas by count
The home health agency market in Provo, UT
The Census Bureau's 2023 County Business Patterns lists 48 establishments classified as Home Health Care Services (NAICS 621610) in the Provo-Orem-Lehi, UT metro area. They employed 1,073 people in mid-March and paid $46.8 million in annual payroll. By establishment count the area is 115th out of 743 areas with published figures for home health care agencies.
Measured against its 761,000 residents (2024 estimate), the area has 6.3 home health care agencies per 100,000 people; the U.S. rate is 12.0, so Provo, UT is 47.3% below the national figure. The average establishment here has 22.4 employees, compared with 39.7 nationally. Payroll per employee comes to $43,631, 14.5% above the national $38,091.
| Measure | Provo, UT | Utah | United States |
|---|---|---|---|
| Establishments | 48 | 282 | 40,762 |
| Mid-March employees | 1,073 | 8,332 | 1,618,759 |
| Annual payroll | $46,816,000 | $365,591,000 | $61,660,393,000 |
| Employees per establishment | 22.4 | 29.5 | 39.7 |
| Payroll per employee | $43,631 | $43,878 | $38,091 |
| Establishments per 100,000 residents | 6.3 | 8.0 | 12.0 |
Census County Business Patterns 2023 (mid-March employment; annual payroll). Employees and payroll flagged high-noise are shown but not used in the text. Residents: Census Vintage 2024 estimates.
Establishment size: home health care agencies in Provo, UT
Of the home health care agencies in Provo, UT that had employees in March 2023, 44.7% had fewer than five (the U.S. share is 35.7%). 51.1% had fewer than ten. When a business has only a few people, whoever is free answers the phone, and calls that arrive while everyone is busy go to voicemail unless they are routed somewhere else.
| Employment size | Establishments | Share | U.S. share |
|---|---|---|---|
| 1–4 employees | 21 | 44.7% | 35.7% |
| 5–9 employees | 3 | 6.4% | 11.8% |
| 10–19 employees | 5 | 10.6% | 14.8% |
| 20–49 employees | 12 | 25.5% | 20.2% |
| 50 or more employees | 6 | 12.8% | 17.6% |
Employment-size classes count establishments by mid-March 2023 employment. Establishments with no March employees are excluded from the size classes, so shares are of establishments with employees. Source: Census County Business Patterns 2023.
What home health care agencies in Provo, UT use the phone for
Home health agencies coordinate clinicians in the field with patients, families, physicians and payers, so the office phone is a dispatch line as much as a reception desk. Clinicians need to make calls from their own cell phones without exposing personal numbers.
Calls a home health agency in Provo, UT might handle in a typical week include:
- A clinician in the field calls the office about a schedule change.
- A patient calls to report a missed visit.
- A hospital discharge planner calls with a new referral.
What home health care agencies text about
Agencies use texting to confirm visit windows with patients and families.
Team texting on Callata runs from your business number, so replies come from the practice or shop rather than someone's personal phone. It turns on after the one-time $49 carrier registration (10DLC) is approved.
Callata vs. per-seat pricing for home health care agencies in Provo, UT
The average home health agency in Provo, UT has 22.4 employees, so a 22-person team is a reasonable benchmark. Per-seat business phone plans bill every one of those people. At month-to-month list prices checked September 28, 2026, 22 users on RingCentral RingEX Core cost $660.00 a month and 22 on Ooma Office Pro cost $548.90. Callata comes to $439.00 a month for 22 users ($99 a month with 5 users included, then $20 per additional user), below both.
Over a year, that is $2,652 less than RingCentral for a home health agency in Provo, UT of that size. Annual contracts lower some competitors' prices, so compare the plan you would actually sign.
| Provider (plan) | Pricing basis | Per month | Per year |
|---|---|---|---|
| Callata (Callata Office) | $99 incl. 5 users, $20 per extra user | $439.00 | $5,268.00 |
| Quo (Starter) | $19.00 per user | $418.00 | $5,016.00 |
| Nextiva (Core) | $23.00 per user | $506.00 | $6,072.00 |
| Ooma (Office Pro) | $24.95 per user | $548.90 | $6,586.80 |
| Dialpad (Standard) | $27.00 per user | $594.00 | $7,128.00 |
| RingCentral (RingEX Core) | $30.00 per user | $660.00 | $7,920.00 |
Competitor prices are each vendor's published month-to-month list price per user for its lowest plan that includes business calling and texting, checked September 28, 2026: Quo Starter $19, Nextiva Core $23, Ooma Office Pro $24.95 (Essentials excludes texting; one-time $29.95 activation not included), Dialpad Standard $27, RingCentral RingEX Core $30 ($20 billed annually). Prices exclude taxes and fees and may change; annual contracts lower some competitors' prices.
Local area codes for home health care agencies in Provo, UT
NANPA records place the exchanges of the area's named cities and towns in 3 area codes. 801 has the most, with 163 of 304 exchanges (54%). A local number lets patients and families in Provo, UT call without dialing out of area. Callata includes up to 3 local numbers, and which numbers are open in an area code depends on carrier inventory when you choose.
| Area code | Exchanges | Time zone | In service since | Overlay with |
|---|---|---|---|---|
| 801 | 163 | Mountain | 1947 | 385 |
| 385 | 131 | Mountain | 2009 | 801 |
| 435 | 10 | Mountain | 1997 | none |
Exchanges are NANPA-assigned central office codes (NPA-NXX) in the rate centers matched to the area's named places. Source: NANPA utilized code and NPA reports.
Setting up Callata for a home health agency in Provo, UT
Callata Office costs $99 per month for up to 5 people, and each additional user is $20 a month. That covers up to 3 local numbers, calling from a browser or your cell, transcribed voicemail, recorded calls with AI summaries, after-hours routing and E911 on each number.
Porting a number you already use in Provo, UT is free, and business texting is available once the carrier registration (10DLC) is approved; the registration carries a one-time $49 fee. Which specific numbers are open in a given area code depends on carrier inventory at the time you sign up.
AI agents are optional: an AI receptionist or scheduler can pick up when the team is busy or closed, take a message, send a text or email, or transfer the call. They draw on prepaid AI minutes ($0.25/minute), disclose that they are AI, and outbound AI calls require prior consent and are limited to 8am–9pm.
Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.
Frequently asked questions
How many home health care agencies are there in Provo, UT?
Census County Business Patterns counted 48 home health care agencies in the Provo-Orem-Lehi, UT metro area in 2023. They employed 1,073 people in mid-March.
What does a business phone system cost for a 22-person home health agency?
At month-to-month list prices checked September 28, 2026, 22 users cost $660.00 a month on RingCentral RingEX Core and $548.90 on Ooma Office Pro. On Callata, $99 a month with 5 users included, then $20 per additional user, the same team pays $439.00.
What area code should a home health agency in Provo, UT use?
Area code 801 has the most assigned exchanges among the area's named places, followed by 385 and 435. If you already have a local number, you can port it to Callata for free.
Can an AI receptionist answer calls for a home health agency?
Yes. Callata's optional AI agents can answer when the team is busy or closed, take a message, text, email or transfer the call. They disclose that they are AI and are billed from prepaid AI minutes at $0.25 per minute. Practices that handle protected health information should review their own privacy obligations before recording calls, enabling AI summaries or texting appointment details, and keep clinical conversations out of text messages unless their policies allow it.